Inventory & Surplus

Surplus & Inventory



Need to add items to your inventory? Delete an item? Select resources below for instructions, or contact Kim Houser at the Property Office or call 301-279-3245.

Please note: Incoming box(es) can take 1 to 2 days for processing. Schools and offices are inventoried at least every two years or by special request.

  • Form 234-18 to add items to inventory. Complete the form and attach a copy of the item's purchase documentation (i.e., purchase order or invoice). Pony to Kim Houser, Property Office, Supply Warehouse and keep a copy for your records.
  • Form 234-17 to delete items from inventory. Complete and Pony to Kim Houser, Property Office, Supply Warehouse and keep a copy for your records.

Summer 2018 Inventories

  • Every summer the Department of Materials Management conducts facility equipment inventories based on a rotating schedule. 
  • Need a copy of your inventory? Contact Kim Houser.

Barcode Equipment List

Items Barcoded Items NOT Barcoded: (Must Keep on Local School Inventory)
  • All Equipment over $5,000
  • Art Equipment over $1,000
  • A/V Equipment over $1,000
  • Building Service Equipment over $150
    (including tractors and lawnmowers)
  • Cafeteria Equipment over $1,000-Direct Ship
  • Industrial Equipment over $1,000-Direct Ship
  • Inventoried Vehicles (Auto, Bus, Truck)-Direct Ship
  • LCD Projectors over $500 (with a 10 year life)
  • Music Equipment including Pianos over $1,000
  • Office Equipment over $500 (Laminators, Fax Machines)
  • P.E. Equipment over $1,000-Direct Ship
  • Science Equipment over $1,000-Direct Ship
  • Camcorders over $500
  • Computers, iPads, Laptops & Tablets
  • Copiers over $1,000-Direct Ship
  • Digital Cameras over $500
  • Kilns over $1,000-Direct Ship
  • Printers and Scanners over $500 (life within 8 years)
  • Promethean Boards-Direct Ship
  • Studio Equipment over $1,000
  • Flat Screen Televisions and Flat Panels over $500 (5 years)
  • Amazon Kindle under $500
  • E-Readers
  • Elmo Projector
  • External Drives
  • Film Strip Projectors
  • Flex Cams
  • Furniture
  • Microwave Ovens
  • Modems
  • Monitors 
  • Overhead Projectors
  • Scoreboards
**Chromebooks receive barcode labels but are not tracked in Fixed Assets - must be tracked through the Office of the Chief Technology Officer and locally at each location

Please Note:
Any item can be barcoded by special request of the school on a case by case basis.

If you have questions, contact Kim Houser, Property Office, Supply Warehouse, 301-279-3245.

Direct Ship indicates that the item will be sent to the school/location
(not the Supply Warehouse).

**Items containing gas will be shipped directly to the Maintenance at Turkey Thicket, all other items will be shipped directly to the Supply Warehouse.