Department of Materials Management

EARLY ORDERING FY21

IMPORTANT NOTE: Early Ordering this year is limited to DMM Warehouse items ONLY!

Due to COVID 19 restrictions, delivery of orders is subject to the accessibility of school locations.

BACK by POPULAR DEMAND!

A SUMMER 2020 OFFER from COPY-PLUS!

Click here to view our NEW limited time offer to get COLOR COPIES for instructional materials!

Early Ordering for School Library Media programs

School Library Media programs facilitate the purchase of online subscription resources, eBooks, eAudiobooks and digital magazines in accordance with MCPS Regulation IIB-RA: Evaluation and Selection of Instructional Materials and Library Books.

Approved online subscription resources are purchased through the Main General Store in FMS. eBook and eAudiobook titles may be purchased as noncatalog requests in FMS.

You can use OverDrive Marketplace content credits for selecting current fiction titles that are already evaluated. Click the link to see a purchasing guide for library media specialists: https://bit.ly/digitalmcps

If you have questions about purchasing these products, please contact Margaret Gaudino, coordinator, Evaluation and Selection, School Library Media Programs, at Margaret_M_Gaudino@mcpsmd.org.

NOTE: Because they are online digital products and do not require delivery to MCPS locations, they are approved for Early Ordering.

FY21 - Hot Early Ordering Links

Welcome Memo

Schedule PDO dates--help with Early Ordering

Early Ordering Reminders and Checking Out in FMS

FY21 - General Topics

Auto Delivery Supply List

How to Create an Auto Delivery Order on FMS

Bookbinding Services

Contract Summaries (Bids)

How to Use Contract Summaries to Place FMS Orders

Copier/Fax Machine - Maintenance, Service, and Supplies

Magazine and Newspaper Ordering

Textbooks, Reading & Instructional Materials

Warehouse Catalog (Excel version). Search and sort with links to images.

***NOTE: Warehouse catalog prices may be lower than pricing displayed in FMS in some cases. Please use FMS pricing as the correct pricing as you budget for your purchases.***

Warehouse Catalog Illustrated (searchable with images) - under construction!

Water Cooler Rental & Bottled Water

FY21 - Non-Catalog Requests (NCR)

NCR: Categories

NCR: Billed by US $

NCR: Goods & Items

NCR: Instructional Materials, Books, Multimedia

Important updates on EPIC and DAE

NCR: Videos, DVDs, Audio Book/Play Away

FY21 - Resources

Many guides and tutorials for ordering through FMS are available on the Financial Management System web site.

Need help with Excel files and catalogs? Check out this quick tutorial on Working with Excel Files.

Adding Attachments to a Requisition

Early Ordering Checklist: Best Practices for Schools (by Debbie Camp)

FMS Responsibilities Access Request Form

School Activity Codes

Summer 2020 Surplus Pick-up Schedule (Subject to change based on school accessibility due to COVID 19.)

Summer Unpacking Assistance for elementary schools--due to limitations beyond our control, we are unable to offer unpacking assistance this summer (2020).

Transfer Funds to Blue Bag Postage

****IMPORTANT UPDATE: The last date to process an approved JV transfer into, or out of, your Blue Bag account has been extended to Monday, June 8, 2020. Surplus funds in your Blue Bag account can only be tranferred back to the funding account from which they were drawn. You cannot do a JV transfer into an IAF account. ****

Using Contract Summaries to Search FMS

Understanding FMS Account Numbers

Understanding FMS Purchase Orders