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Employee and Retiree Service Center → EmployeesTimekeepers  → Reminders & Announcements

Reminders and Announcements for Timekeepers


Posting for Pay Period 9/30/17–10/13/17
All About Overtime
Extracurricular Activity Reminders
Long-Term Substitute Teachers: Processes and Procedures
Leave and Workers Compensation


Posting for Pay Period 9/16/17–9/29/17


Posting for Pay Period 9/2/17–9/15/17
Posting Reminder


Posting for Pay Period 6/24/17–7/7/17
Posting Reminder


Posting for Pay Period 5/27/17–6/9/17


Posting for Pay Period 5/13/17–5/26/17
Action Required—MCEA 10-month Unit Members Unscheduled Days


Posting for Pay Period 4/15/17–4/28/17


Posting for Pay Period 4/1/17–4/14/17


Posting for Pay Period 3/18/17–3/31/17


Posting instructions for Tuesday, March 14 and Wednesday, March 15, 2017
Correction to posting instructions related to building service workers for Tuesday, March 14, 2017
Attendance Reporting Instructions for Tuesday, March 14, 2017


Posting for Pay Period 2/18/17–3/3/17


Posting for Pay Period 2/4/17–2/17/17


Posting for Pay Period 12/24/16–1/6/17


Posting for Pay Period 11/12/16–11/25/16


Correction to Posting for Pay Period 10/29/16–11/11/16


Posting for Pay Period 10/29/16–11/11/16


Posting for Pay Period 10/1/16–10/14/16


Posting for Pay Period 9/17/16–9/30/16


Posting for Pay Period 8/20/16–9/2/16


Posting for Pay Period 5/28/16–6/10/16
Please note the following:

  • Monday, May 30 should be prefilled as HOL (Holiday) for 9- and 10-month SEIU and all 12-month employees.
  • For 10-month MCEA and 11-month MCAAP, May 30 was considered a compensable non-duty day, and is also prefilled as HOL.
  • SEIU members who were required to work on Monday, May 30 are prescreened as HOL for one-tenth of their regularly scheduled hours for that day and the hours that they actually worked should be reported as WIH (worked on holiday ICB) if the work was related to ICB. If the work was not related to ICB, then report the hours actually worked as WOH.

ICB Workers – Monday, May 30 Holiday
For those locations that have ICB workers, please note the Holiday schedule below for the pay period 5/28-6/10/16.

Extracurricular Activity Payments
Important date to remember regarding ECA payments:
Pay Period Ending June 10, 2016–Final date for posting ALL ECA payments (dollars/hours) to PACS Attendance for the current fiscal year (FY16). PACS Attendance collection for this pay period will be Monday, June 13, 2016.
Timekeepers should be reviewing their ECA screens on the PACS Attendance to determine which employees still have stipends remaining to be paid. Hours and dollars should only be posted if the employee has worked the stipend based on the timesheet submitted by the employee.

MCEA 10-month Unit Members Unscheduled Days
Reminder that the unscheduled leave deadline was this past Monday, June 6. Reports not received will prevent deduction of overpayments to those who have not worked the hours. If you still need to submit the report, please submit as soon as possible. Please refer to the attached memo/form that was sent by Dr. Zuckerman on May 12th for more detailed information.

Make-Up Day, Monday, June 20, 2016
As was announced, the school year has been extended one additional day. Monday, June 20, 2016 will be the make-up day for students.

Specific instructions for posting payroll for 10-month staff for both Monday, June 20 and Tuesday, June 21, 2016 were sent in a separate email on Friday, May 13, 2016. That email and attachments will be re-sent to all timekeepers following this timekeeper message.

PACS Attendance Collection Dates
Please see the pay period dates and collection dates for the upcoming end of fiscal year:

Pay Period 6/11-6/24/16: Collection date - Friday, June 24, 2016 at 4:00 p.m.
Pay Period 6/25-7/08/16: Collection Date - Friday, July 8, 2016 at 4:00 p.m.

Payroll Training
The next payroll training for principals and directors is scheduled on the following dates:

Principals and their teams–Monday, June 13, 2016 @ 1:00–3:00 p.m. at 45 W. Gude Drive, Rockville in the Maple Room. Please sign up through PDO, Course Section 103687

Directors and their teams–Wednesday, June 29, 2016 @ 9:00-11:00 a.m. at 45 W. Gude Drive, Rockville in the Maple Room. Please sign up through PDO, Course Section #103689

If your principal or director has not yet taken the payroll training course, please encourage them to sign up and attend with their payroll team (including timekeeper(s) and alternate timekeeper). There is a separate training for principals and a separate training for directors.

Verification Forms–EFR/ETL/ESR/SE
Packets were mailed on May 9, 2016 to all school principals/coordinators with information relating to Elementary Team Leader Assignments (ETL), Elected Faculty Representative Assignments (EFR), Summer Employment Verification Form, and SEIU Elected Support Representative (ESR). ETL and EFR online forms are available May 9, 2016 through June 17, 2016. The Summer Employment Verification Form should be returned to ERSC by June 21, 2016 and the ESR form should be returned to ERSC by July 1, 2016.

NOTE: Elementary Team Leaders must have a 1.0 FTE – employees with less than 1.0 FTE are not eligible and will not appear on the online verification form.

Any questions, please call the Position and Salary Administration team (301-517-8100).

June Mileage
Reminder that June mileage must be submitted and approved no later than Tuesday, July 6, 2016. Approved mileage for June should be submitted to the Division of Controller’s office.

Payday Schedules and Detailed Work Schedules for 2016-2017
The Payday Schedules and notes and the Detailed Work Schedules for the 2016-2017 fiscal year have been posted to the ERSC website. Please click on the links below to access them.

Montgomery County Public Schools

Contact MCPS

Call: 301-309-6277 | Spanish Hotline: 301-230-3073

Contact Employee & Retiree Services Center

Call: 301-517-8100 | E-mail:

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