Frequently Asked Questions
What is Interim Instructional Services?
Interim Instructional Services (IIS), formally Home and Hospital Teaching, is designed to provide instructional continuity to students who are unable to attend their regular school of enrollment due to a physical, medical or emotional condition. It is a short-term, itinerant instructional service mandated by state law with specific guidelines for program implementation and delivery. Preparing for the eventual return to school, the educational services provided enable students to continue their academic work and to remain current with their peers.
Who can receive IIS?
IIS may be provided to a student who is unable to participate at their school of enrollment due to a physical or emotional condition and who also meets eligibility criteria. IIS is available to all Montgomery County Public Schools (MCPS) students who are enrolled in Grade K through 12, or placed by MCPS in a nonpublic school.
How do I apply for IIS?
To apply for IIS, the student’s parent/guardian must submit one of the following completed forms from an authorized health provided.
a) Application for Interim Instructional Services, with Qualified Physical Health Condition ONLY, MCPS Form 311-15B or,
b) Application for Interim Instructional Services, with Qualified Mental Health Condition ONLY, MCPS Form 311-15C.
The authorized health provider should anticipate at least a four-week absence from school from the time of referral in order for a student to be eligible for IIS. For absences of shorter duration, the school of enrollment should work with the parents/guardians to provide missed academic work. Following childbirth, a student may receive IIS for up to six weeks unless extenuating circumstances warrant further services.
Submit the completed application and medical documentation to your child’s school counselor. Applications that are incomplete may cause delays in the start of services.
What is the responsibility of the school counselor?
The school counselor receives the application (MCPS Form 311-15B or Form 311-15C) from the parent/guardian. This person will also be the point of contact for the IIS case manager for any school information and concerns. After 30 days of beginning IIS, the student’s counselor and/or school team will develop a return to school plan.
Who will determine how IIS will be delivered?
IIS case managers will decide the appropriate instructional delivery method which may include online teaching and/or face to face teaching. While many students receive instruction in their homes, case managers may make arrangements for teaching in a public library or other public building where other adults are within view. In this situation, an additional adult to supervise the teaching session may not be necessary.
What will happen if my child has an Individualized Education Program (IEP)?
If a student has an IEP, meetings must be held to reflect the change in placement, as well as to develop a return to school transition plan.
- a) The IEP team identifies the goals for IIS, and any accommodations and/or related services required.
- b) The IEP team submits a copy of the IEP to IIS.
- c) The IIS administrator/designee determines the weekly number of instructional hours.
- d) An IEP meeting also must be held when IIS is discontinued and the student returns to their school of enrollment.
Can IIS be utilized as a temporary placement for a student with an IEP while waiting for another placement?
No, IIS may not be used as a temporary placement for a student with a disability waiting for:
- placement in a nonpublic special school; or
- a change of placement.
How many hours per week will my child receive instructional instruction once he/she is enrolled with IIS?
IIS is typically provided for six hours per week for students in a full-day program or three hours per week for students in a half-day program.
How long will my child receive instruction?
Approved applications are valid for up to 60 calendar days. We recommend that you reapply at least 3 weeks prior to the ending date of services to continue instruction without interruption.
- Continuation of services is always subject to review and requires re-verification by a physician/psychologist/psychiatrist.
- For a student with an IEP who is determined to be in need of IIS due to an emotional condition, educational placement in IIS may not exceed 60 consecutive school days.
Are instructional services provided on an intermittent basis for a student with a chronic illness?
Concurrent delivery of instructional services may be provided for a student whose physical or emotional condition requires the student to be absent from school on an intermittent basis. Examples of these conditions are kidney failure, cancer, asthma, cystic fibrosis, sickle cell anemia, depression, and bipolar disorder.
What are the guidelines to follow when an IIS teacher arrives for instruction?
- A responsible adult (21 or older) must be present in the home during the IIS teaching sessions.
- Students should be prepared to begin instruction when the teacher arrives.
- Parents must sign a Teacher’s Biweekly Report of Interim Instructional Services (MCPS Form 311-13), following each session in order to verify the amount of time and the date in which instruction was provided. When instruction takes place in a public setting, students may sign the completed form.
- Provide a quiet, well-lit and smoke-free room for each instructional session.
- No eating or smoking is allowed during the instructional session.
- Television, telephones and other audio/video devices are not permitted during the instructional session.
- Visitors and pets are to be kept out of the room during the instructional session.
How does my child receive instructional materials while on IIS?
The school of enrollment must provide books and necessary instructional materials for the student receiving IIS as well as other appropriate services such as college counseling or course guidance, when necessary. What are the attendance policies for students receiving IIS? Students receiving IIS are subject to the attendance guidelines for an approved lawful absence set forth in the MCPS Code of Conduct.
- a) If a student is not available for a scheduled instructional session, parents/guardians are to notify the IIS teacher by 3:00 p.m. the day before the scheduled session.
- b) In order to reschedule a planned appointment, you must call the IIS teacher. If the time is made up, the absence will not be reported on the student grade report form.
- c) Time is not to be made up for unlawful absences.
- d) Absences on the part of the IIS teacher must be made up.
- e) Continued unlawful absences may result in suspension of instructional services.
What happens if my child requires hospitalization outside of Montgomery County?
For students who require hospitalization outside of Montgomery County, IIS may be provided subject to the following:
- a) An application is submitted to and approved by the MCPS IIS administrator/designee prior to services.
- b) The student meets the criteria for IIS.
- c) A qualified teacher is available, as determined by the MCPS IIS administrator/designee. Under certain circumstances and with approval from the MCPS IIS administrator/designee, instructional services may be provided by another local education agency.
How are parents informed of their son or daughter’s academic progress during the time enrolled in Interim Instructional Services?
The IIS teacher maintains a grade book with assignments and grades. Students participating in selected web-based courses also may track their progress online.
Do students earn grades during IIS?
At the end of a grading period and/or when the student returns to school, a copy of the grades covering the period in which the student was enrolled in IIS is sent to the parents and to the school. Classroom teachers will average student grades with his/her IIS grades, when applicable, to determine the student’s report card grades. The student’s school will make the final determination regarding report card grades.
What happens when my child is ready to return to school?
When the interim instructional services end, the school counselor will have in place a plan for the students return to school and will work with the student to make the transition as easy as possible.