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Payroll Information for 2019 Income Tax Returns is a printable PDF of the information featured on this page. You will need Adobe Reader to download and print this page.
Six Things to Know About Your W-2 and Tax Withholding (PDF)
The calendar year 2019 W-2 tax form will be distributed electronically and via Pony in January 2020. Those employees who authorized web delivery of their tax forms can expect to access their W-2s sooner than those who opt to receive a hard copy.
The form should be checked for accuracy. Update your address, as needed, by visiting Employee Self-Service (ESS) and clicking on My address change under the orange My Information banner. Name or Social Security number changes need to be submitted on MCPS Form 445-1A, Changes in Personal Information for MCPS Employees to the Employee and Retiree Service Center (ERSC). An incorrect name spelling or address does not invalidate the W-2 form.
A separate W-2 will be issued to employees who had state income taxes withheld from more than two states. Tax-sheltered annuity deductions are excluded from gross wages for Maryland, Virginia, West Virginia, and the District of Columbia, but not for Pennsylvania.
If you do not receive your W-2, or misplace your W-2, you must download and print a copy via the Employee Self-Service (ESS) web page. Review disclosure statement and detailed instructions for obtaining a duplicate W-2 online.
Worker's compensation payments are not considered wages and are not included on the W-2 form. The W-2 has been adjusted to exclude worker's compensation payments and the refunded taxes.
The Patient Protection and Affordable Care Act (ACA) requires employers to send Form 1095-C to certain employees. If you are an MCPS employee who worked an average of 30 or more hours per week and/or was enrolled in an MCPS-provided medical insurance plan at any time during 2019, you will receive Form 1095-C by March 2, 2020.
If you receive a 1095-C, it will contain important information about your health care coverage in 2019. The form serves as proof of insurance for the Internal Revenue Service (IRS). Although you may choose to submit your 1095-C to the Internal Revenue Service (IRS) with your 2019 income tax return, you are not required to. Therefore, should you submit your tax return prior to receiving your 1095-C, you will NOT need to amend your tax return to include it. MCPS will submit the information from your 1095-C to the IRS.
As with your W-2, be sure to check your 1095-C for accuracy.
If you do not receive your 1095-C by March 2, 2020, or misplace your 1095-C, you may download and print a copy via the Employee Self-Service (ESS) web page. Review detailed instructions for obtaining a duplicate 1095-C online.
Current Tax Tips—Detailed tax information from the Internal Revenue Service (IRS)
Explanation of Wage and Tax Boxes on W-2—Detailed information regarding the wage and tax boxes on the W-2 form
Form 1095-C—A blank 1095-C form to familiarize you with its content
Form 1095-C Decoder—An interactive 1095-C that explains what the codes used on the form mean
Form 1095-C: Frequently Asked Questions and Answers—Answers to common questions about Form 1095-C
Affordable Care Act (ACA)—Information from the IRS about Affordable Care Act tax provisions
Deducting out-of-pocket classroom expenses—Information from the IRS on who is qualified for this deduction; includes a list of qualified expenses
Additional Information—More about deductions, expenses, and other helpful tax information, including information about association dues, independent activity fund, and the earned income tax credit
IRS Filing Your Taxes web page—A helpful resource when preparing to file income taxes
IRS Publication 5307, Tax Reform Basics for Individuals and Families
IRS Free File—Prepare and file your federal income tax return for free using tax-preparation-and-filing software
IRS Refund Status online form—An online tool to find out the status of your federal tax refund
Refund status online forms for other jurisdictions—Online tools to find out the status of your state tax refund
FEDERAL INCOME TAX—Forms only/walk-in questionsInternal Revenue Service6010 Executive Blvd, Ste 100 Rm 103Rockville, Maryland 20852Telephone: 1-800-829-1040 (Tax Information) or 240-613-8976Website: https://www.irs.gov/help/contact-my-local-office-in-maryland
SOCIAL SECURITY315 North Washington StreetRockville, Maryland 20850Telephone: 301-413-0304 or 1-800-772-1213Fax: 301-413-0004
Suite 34010230 New Hampshire AvenueSilver Spring, Maryland 20903Telephone: 1-800-772-1213Website: www.ssa.gov
RETIREMENT Maryland State Teacher Retirement/Pension System120 East Baltimore Street, 14th floorBaltimore, Maryland 21202-6700Telephone:1-800-492-5909 or 1-410-625-5555E-mail: SRA@smart.net Website: www.sra.state.md.us
MCPS Employee and Retiree Service Center 45 West Gude Drive, Suite 1200Rockville, Maryland 20850Telephone: 301-517-8100Fax: 301-279-3642Website: www.montgomeryschoolsmd.org/departments/ersc/
MARYLAND INCOME TAXIncome Tax DivisionComptroller of the Treasury11002 Veirs Mill Road, Suite 408Wheaton, Maryland 20902-2574Telephone: 301-942-5400Website: www.comp.state.md.us
OTHER AREAS D.C. INCOME TAXGovernment of District of ColumbiaOffice of Tax and Revenue1101 4th Street, SW., Suite 270 WestWashington, D.C. 20024Telephone: 202-727-4829Website: www.cfo.dc.gov
WEST VIRGINIA INCOME TAXWest Virginia State Tax DepartmentTaxpayer Services Division1124 Smith StreetAlbert T. Summers Center St. Office Bldg.Charleston, West Virginia 25337-3784Telephone: 1-304-558-3333 or1-800-982-8297Website: http://tax.wv.gov/Individuals
VIRGINIA INCOME TAXState of VirginiaVirginia Department of TaxationP.O. Box 1115Richmond, VA 23218-1115Telephone: 1-804-367-8031Website: www.tax.virginia.gov/
PENNSYLVANIA INCOME TAXPennsylvania Department of RevenueDept. 280504Harrisburg, PA 17128-0504Telephone: 1-717-787-8201Taxpayers with special hearing and speaking needs may call 1-800-447-3020 (TT only).Website: https://www.revenue.pa.gov/Pages/default.aspx
Arlington CountyTelephone: 703-228-4000Alexandria CityTelephone: 703-746-3909Fairfax CountyTelephone: 703-222-8234, #7 for Inc. TaxFalls Church CityTelephone: 703-248-5065Fairfax CityTelephone: 703-385-7900/7885Loudoun CountyTelephone: 703-777-0280Manassas CityTelephone: 703-257-8298Manassas Park CityTelephone: 703-335-8835Prince William CountyTelephone: 703-792-6710