Transportation → WebTrips Field Trip Request System

WebTrips: Field Trip Request System

News

  • Every year the Activity Bus application will be available for you on August 1.
  • Throughout the school year, buses are available for field trips during the hours of 9:40 a.m. - 2:10 p.m., which do not interfere with regular transportation programs.  Buses are available after 4:35 p.m. on school days and are also available on weekends.  Due to bell time modifications, it is imperative that buses arrive back to school no later than 2:10 p.m.
  • Does your school need help with WebTrips? The Transportation Field Trip Unit staff will be happy to answer your questions. Please call (301) 444-8610 for assistance.
  • New field trip rates for FY 2019 will be billed at $36.50 per hour and $1.70 per mile for any type of field trip.
  • All trips will continue to have at least a mandatory 10-mile minimum deadhead mileage charge and a one-half hour refueling charge. Weekend and off-hour trips have one hour for deadhead time and refueling.
  • Please avoid billing errors by using the correct fund and trip category combination. Make sure that your trip category on the trip request matches the first 3 letters of the fund name.
  • Please help the Department of Transportation by entering and approving your school trip requests 10 days in advance. You need to call the Field Trip Unit for all trip requests entered with less than 10 days notice to make sure that the trip request is "Accepted".

General Information 

  • MCPS Approved Carrier List: You must log into https://collaborate.mcpsmd.org/sites/DMM2/DMM%20Documents/Forms/AllItems.aspx

Field Trip Rules

  • Trips can be requested any time other than morning and afternoon peak hour transportation times
  • Trips may be for distances up to 50 miles one way during school days
  • School day window for field trip operations is from 9:40 a.m. to 2:10 p.m.
  • Trips must be requested ten days prior to the trip date
  • Each bus may carry a maximum of 55 passengers.