Tuition Reimbursement

About Tuition Reimbursement

Tuition reimbursement is a negotiated benefit provided for all permanent MCPS staff.

Credits

All staff are eligible to be reimbursed for up to nine credits of tuition costs per fiscal year.

 

Fiscal Year

The fiscal year runs from July 1st through June 30th.

Dollar Amount

The dollar amount reimbursed for each credit earned, equals one half of the per credit tuition rate for the University of Maryland, College Park. For FY21, the per credit tuition reimbursement rate is $365.50 for graduate credit and $183.50 for undergraduate credit. One CPD credit is equivalent to one graduate credit. Fifteen Continuing Education Units are equal to one graduate credit.

Eligible for Reimbursement

MCEA and MCAAP unit members may only be reimbursed for tuition costs. Books, materials or fees are not reimbursable. SEIU unit members are eligible to be reimbursed for tuition costs as well as the cost of fees. All scholarship or grant funding will be applied to the cost of tuition on a per credit basis to determine the actual cost of tuition paid by unit members. Tuition covered by grants or scholarships will not be reimbursed.

Timeline for Processing Application

The timeline for processing tuition reimbursement applications is six to eight weeks. Processing times are longer between traditional semester breaks due to the high volume of applications. Staff members will receive updates from PDO on the status of their application through their MCPS Outlook email account. Please watch for these communications throughout the fiscal year, including during the summer months. These communications often contain requests for additional information required to complete the processing of the application. If the additional information is not received in a timely manner, the application could be denied.

Please know that MCPS will deny reimbursement for coursework if:

  • the content is not related to K-12 education (with exception for SEIU unit members).
  • the course was taken at a non-accredited educational institution (with exception for SEIU unit members).
  • the content is not related to any MCPS position.
  • the content is non-secular.
  • similar coursework is available through in-house training.
  • the staff member has already been reimbursed for nine credits in the fiscal year.
  • the coursework is submitted without all required supporting documentation.
  • the supporting documentation does not have the staff member’s name visibly printed on the document by the educational or financial institution.
  • tuition was paid for by someone other than the MCPS employee requesting reimbursement (including spouses or parents).
  • the application was received in OHRD later than 60 days after the end of the course.
  • the coursework start date was prior to the first day of employment at MCPS.
  • the employee is on long term leave with exception for leave covered by FMLA.

classroom

How to Apply

In order to access tuition reimbursement benefits, all staff must apply through the MCPS Professional Development Online (PDO) system, within 60 days of your course end date. Tuition reimbursement applications must be submitted with the following supporting documentation:

  1. Hard copy of the PDO application form
  2. PDF of an unofficial transcript with staff member name clearly visible and preprinted by the educational institution. (Please do not send electronic transcripts directly from your university)
  3. PDF of a statement from the educational institution that includes all fees and tuition, scholarships, grants and loans, as well as class name or number. We must be able to see all financial transactions for the semester and the transactions must match the timeframe of payment and course schedule. There should be no blacked-out information on the statement and staff member name should be clearly visible and preprinted by the educational institution.
  4. Proof of Payment by the staff member; front/back of canceled check, credit card statement or bank statement showing the employee's name as the account holder. Please note: MCPS will only reimburse tuition costs incurred by MCPS employees. MCPS will not reimburse for tuition costs incurred by family members, including parents or spouses. Proof of payment MUST show that tuition was paid for by the employee.

How to Submit Tuition Reimbursement Through PDO Adobe PDF icon

Contact Us

Email: tuitionreimbursement@mcpsmd.org

Send tuition reimbursement paperwork to the following address:

Office of Human Resources and Development
Tuition Reimbursement
45 West Gude Drive, Suite 2100
Rockville, Maryland 20850

Phone: 301-315-7383

What does your negotiated agreement say?

Course Eligibility

MCPS provides a tuition reimbursement program for full-time and part-time unit members who complete coursework that enable them to continue their professional development and to maintain or increase their skills in their employment with MCPS.


Administrators are eligible to be reimbursed for coursework at any regionally accredited college, university or other educational agency.


Teachers are eligible to be reimbursed for coursework at any regionally accredited college or university for graduate coursework, as well as CPDs or CEUs at other educational agencies.


Support staff are eligible to be reimbursed for coursework and fees at any regionally accredited college, university or other educational agency.


All reimbursement is limited to courses approved by the district.

Coursework must meet all of the following criteria as applicable in order to be deemed of sufficient quality to be approved for tuition reimbursement. Exceptions will be made for courses that are required for a degreed program. Courses must:

  1. 1 Not currently be offered by the MCPS in-service program.
  2. 2 Be instructional based with specific goals and measurable outcomes.
  3. 3 Add value to the unit members’ knowledge of job or assist them in preparing for another position within MCPS, including leadership positions.
  4. 4 Be designed to develop knowledge or skills unique to the unit member rather than repeating content or learning covered in a previously taken course.
  5. 5 Improve and increase a teachers' knowledge of the academic subjects they currently teach, or provide needed requirements for additional certification or certification renewal. Coursework may also provide a pathway to leadership positions within MCPS.
  6. 6 Be accompanied with a certificate of completion showing the amount of CPDs or CEUs earned, to reimburse for CPDs or CEUs.
  7. 7 Be completed with a “B” or better. All undergraduate coursework must be completed with a “C” or better. All coursework rated on a pass/fail approach must be completed with a pass rating. MCEA unit members must provide documentation showing a “pass” grade is equal to a “B” or better on the university/college grading scale.

Physical education or health coursework will only be reimbursed to staff members who are currently assigned as a physical education or health teacher.

Commonly requested coursework that is not eligible for tuition reimbursement include Google Apps (and variations), religious coursework, self-improvement or wellness coursework, Microsoft Word, Excel or PowerPoint instruction, or physical education coursework taken when the MCEA unit member is not a current physical education teacher.

Supporting Documentation Examples

Proof of Tuition

Sample Proof of Tuition

Proof of Payment

Sample Proof of Payment

Proof of Eligible Grade

Sample Proof of Eligible Grade