DJA-RB, Purchases of Materials and Equipment Using Nonappropriated Funds and Acceptance of Donated Items
About this Regulation
Last revised: December 15, 2010
To establish criteria for purchases of materials and equipment when using nonappropriated (other than Montgomery County Public Schools ([MCPS]-budgeted) funds and for acceptance of donated items.
The Division of Maintenance is responsible for maintaining items of approved materials and equipment used in schools and central offices and is normally involved in determining items on the approved list. This assures the school system that warrantees and guarantees will be fulfilled and that schematics, drawings, and parts lists will be available for assistance in the repair and maintenance of equipment. Therefore, longevity of materials and equipment and minimal expenditures for replacement are dependent upon a good maintenance program. Accordingly, only items on MCPS-approved equipment lists should be considered when purchasing materials and equipment with nonappropriated funds.
Acceptance of donated materials and equipment in poor condition would obviously be costly to repair and maintain and should not be considered. Donated materials and equipment in good condition but not on the approved equipment list should also be carefully considered and not accepted except after consultation with and approval by an appropriate specialist.