Policies and Procedures

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Children residing in the state of Maryland who are 5 years old or older and under 16 years old must attend an approved school program. Children are expected to come to school every day. Students who are absent frequently or for long periods of time will be brought to the administration's attention for appropriate action.

When a child is absent from school, a parent or guardian must call the school to report the absence. A daily record of each child's attendance is kept. Attendance check is made at 9:20 a.m. If a child is absent and the school has not received a phone call from a parent or guardian, a telephone call is made to the parent or guardian. Upon returning to school, a written explanation of each absence is required from a parent or guardian.

Recording Absences or Tardies:

  • Students will now be recorded as A.M. Absent if they arrive to school more than one hour late.
  • Students will now be recorded as P.M. Absent if they leave school more than one hour early.
  • Students will now be recorded as either A.M. Absent or P.M. Absent if they are absent from school for more than one hour during the school day.
  • Students will now be recorded as Absent for a full day if a student is present for one hour or less of the school day.

Montgomery County Public Schools considers a student’s absence excused only under the following conditions:

  • Death in immediate family
  • Illness of the student
  • Court summon
  • Hazardous weather conditions (that would endanger the health or safety of the student to be transported to and/or from school)
  • Observance of religious holidays
  • State emergency
  • Suspension
  • Lack of authorized  transportation
  • Work approved or sponsored by the school or MCPS

Awards and Special Recognition

At the end of our school year, an Awards Assembly is held to recognize students. High achievements in academic subjects, most improved and perfect attendance are recognized.


The school cafeteria has both breakfast and lunch available daily. Lunch includes a choice of two main dishes, fruits and/or vegetable, and milk. Milk may be purchased separately.

Each child has his or her own cafeteria account.  A check or money may be sent in with the child and will be deposited to their individual account. If paying by check, please write the child’s name on the check. If paying by cash, please place the cash in an envelope with the child’s name and teacher on the envelope. Payments should be brought into the cafeteria in the morning as lunchtime is a very busy time. MySchoolBucks is an optional service for parents to make prepayments to your child's cafeteria account for lunch via the Internet with a credit/debit card.

Each day that the child buys something from the cafeteria, the amount of the purchase will be subtracted from the child’s account. For example, if a child decides to buy lunch, he will go through the lunch line and his own personal account identification number will be scanned into a machine. The amount of $2.55 will automatically be subtracted from his account. It is the parent’s responsibility that there is money in a child’s account. Letters go home every Wednesday reminding parents if an account no longer has funds and if money is owed to the cafeteria. An alternative meal will be provided to students who do not have funds in their account and are not eligible for free breakfasts and lunches. 

Children who arrive to school late and are planning on a cafeteria lunch must order that lunch from the cafeteria after signing in at the office.

If a child has a special dietary need (ex. Cannot drink milk, eat cheese, nuts, etc.) please notify the cafeteria manager in writing so that the proper substitution can always be in place.

Children may qualify for free or reduced lunch.  Please request a free or reduced lunch application or click here to print an application.  Once an application is approved, a letter will be sent to the parents from the Food Services division of Montgomery County Public Schools.  At this point, the students will be eligible for free or reduced lunch. Students who qualified for free or reduced lunch in the previous school year will be qualified until October 1, 2017 (the MCPS Food Service deadline for approval of free or reduced meals for the 2017 - 2018 school year).  An application needs to be submitted each year.  If an application has not been approved by October 1, 2017, the student will be charged full price for lunch.


Breakfast………………  Free                        

Lunch………….……….  $2.55                             Reduced Lunch…………..  $0.40

Milk…………………….  $0.60                    




Free and Reduced-price Meals


The application process for the Free and Reduced-price Meals System (FARMS) will change from an individual student application to a household application. Parents and guardians will need to submit just one application that lists all the children in their household who attend Montgomery County Public Schools.

The applications will not be pre-printed with student information as they were in the past, so it will be necessary for parents/guardians to list the names, ID numbers, birthdates, and schools of the children for whom they are applying. (Parents/guardians are reminded that student identification numbers can be found on report cards.) The application has been re-designed for the new process and will contain detailed, easy-to-follow directions. Parents/guardians should be aware that, because all students from a household will apply on one application, only the youngest child in the household will receive an application the first week of school.

Cafeteria Line Rules

  1. Once food is touched, it may not be put back. 
  2. If forks, napkins or straws are not picked up while going through line, these items are available in the cafeteria eating area. Students should not attempt to go back into the food pick-up area.
  3. When multiple items are being served, only one of each item per student is allowed. For example, a student may not have two cookies, but may have one cookie and one juice bar.

 Lunchtime Cafeteria Rules

  1. Follow directions given by adult supervisors.
  2. Due to allergies, students are not to share food with others.
  3. Talk with neighbor in quiet tones.
  4. Remain seated except when given permission to get up.
  5. Students are responsible for cleaning their area when they have finished eating. Tables and floors will be cleaned before students are dismissed.
  6. Food may not be taken out of the lunchroom.
  7. Line up quietly and without running or pushing. 

Eagles' Code of Conduct for the Cafeteria:


S- Use good table manners 

O- Clean up my trash. Bring my lunch or money to the cafeteria. Get all the items I need as I go through the line. 

A- Keep my hands and feet to myself. Stay in my seat.Eat only my lunch and do not share food


R- Use my indoor voice. Raise my hand if I need help.   




Lunch is preceded by a thirty minute free-play recess. Children are to follow the playground rules:

 Playground Rules  

  • Stay on the blacktop, wood chips or field.
  • The recess monitors will set the field limits.
  • Play within sight of the playground adult supervision.
  • Use appropriate language.
  • Keep hands, feet and objects to self.
  • Play safely with equipment.
  • Report injuries to the playground adult supervisor.
  • Remain outside unless given permission to enter the building by the playground adult supervisor.
  • Line up immediately when the whistle is blown.
  • Respect and honor all other Glen Haven behavior rules.

In the event of inclement weather such as rain, snow, excessive heat or cold, students will have “Indoor Recess” in their classrooms. If the temperature is below 32 degrees, or if the wind chill brings the temperature below 32 degrees, students will stay inside. If a day is classified as “Code Red” due to heat and air quality, students will remain inside.

Eagles' Code of Conduct for the Playground:

S- Follow the playground rules

O- Help keep the playground clean

A- Stay on the playground. Keep my hands and feet to myself. Use playground equipment properly.

R- Take turns. Play with others respectfully.


Grading and Reporting Policy

According to the revised Grading and Reporting Policy, the meaning of a grade has two important aspects. First, the policy states that a grade is an “accurate reflection of student’s achievement.” Second, the policy states that reported achievement is “compared to grade-level or course expectations.”

In grades 1-12, grades will be based on academic performance and will not include nonacademic (learning skills) areas. Other information about learning skills such as effort and behavior will be reported separately on report cards.


Homework is considered beneficial and important in a student's overall program. Its purposes are to:

  • Extend learning and/or provide practice in applying concepts initially presented in the classroom
  • Provide opportunities for independent work
  • Strengthen concept and skill development
  • Provide opportunities for enrichment

Homework will not be assigned on a night before a designated religious holiday. Students who have been excused from school for religious observances shall have the opportunity to make up assignments.

Illness or Injury at School

When a child is injured or becomes sick during the school day, a parent will be contacted immediately. If a parent cannot be contacted, then the emergency number listed on the yellow card will be called.

Please remember to give the school any new home phone numbers or new job phone numbers throughout the school year. This will enable us to reach family members in times of emergencies.


A child must have the following immunizations before entering school:

  • Diphtheria, Tetanus, Pertussis (DTP/DTAP)
  • Polio Vaccine (OPV/IPV)
  • Hepatitis B
  • Measles, Mumps, Rubella (MMR)
  • Varicella (chickenpox)

Lost and Found

At the end of each day, there is time provided for students to locate lost items. Any unclaimed lost and found items will be donated to a charitable organization.

Media Center

All children may check out books from the media center. Children in grades 1 and 2 may check out one book at a time. Children in grades 3, 4 and 5 may check out two books at a time. Books should be returned as soon as reading is complete or by the due date. A fee is charged for books that are damaged or not returned.

Money in School

Throughout the school year there will be times when it is necessary to send money with a child to school, such as for field trips, pictures, lunch, etc. Please place the money in an envelope with the child's name and teacher's name on the envelope. Children should give money to their teacher as soon as they arrive to class.

Notices to Parents

Students are expected to take home notes and letters from the school and the PTA and to make sure parents and/or guardians receive these notes and letters the day they are handed out. Parents and/or guardians can help by asking students if there were any notices from school and checking book bags daily.


A professional photographer takes individual pictures of students in the fall and in the spring. Class and group pictures are also taken in the spring. Pictures may be purchased for a small fee. Notices are sent home prior to "Picture Day."

Report Cards and Conferences

The school year is divided into 4 nine week periods. The report cards for the first grading period will be given to parents at parent/teacher conferences on November 10th and 17th. Report cards will be mailed home for periods 2, 3 and 4 for grades 1-5. Interim reports are mailed home during the middle of each nine week period. Kindergarten students receive a report card at the end of each semester. Kindergarten students do not receive an interim report.

For the school year 2017-2018, report cards will be mailed on:

  • February 5, 2018
  • April 19, 2018
  • June 21, 2018

Parents need to take a highly active role in their children's lives, especially in promoting high academic success. Parents need to work closely with school staff and the community to ensure that their child is receiving the best services possible. Parent conferences are an integral part of this teamwork. A parent and/or guardian may request a conference at any time during the school year.

On November 10 & 17, 2017, school will be dismissed early specifically to enable teachers to hold parent conferences with each parent and/or guardian at the end of the first marking period.

School Dress

Children are expected to wear clothes that are appropriate for school. Sneakers should be worn on days when students have P.E. class.


Glen Haven is a community school in which most students either walk to school or are dropped off by their parents/guardians. Those students who ride a bus (Special Education students) must follow the designated directions and rules of their bus driver to ensure their safety while they are on the bus. Safety patrols will be present at designated bus stops as well as teachers to assist students as they board/unboard school busses.


In the event of inclement weather, officials of Montgomery County Public Schools decide whether to cancel school for the entire day or to have a delayed opening or early closing. This decision is made as early as possible, and then is announced on radio stations, television and on the MCPS web page. In the event of a delayed opening, school will begin one hour or two hours later than the usual starting time, depending on the decision of MCPS. In the event of an early closing, parents, guardians or designees will be expected to pick up students as quickly as possible.

No breakfasts will be served by the cafeteria on delayed opening days.

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