Shady Grove Middle School

PTA Board

Committee Chairs

 (These positions are not elected, but volunteers that are selected by the Board)  

President

Acts as the Chairman of Executive Board and general SGMS PTA meetings. Maintains order throughout meetings. Follows the accepted order of business and the PTA bylaws. Sets the meeting schedule for the year, with the help of the other officers.Calls upon Committee chairperson to establish goals and prepare and present plans of work to the Executive board. Consults with officers and chairpersons to set the agenda for each meeting and to ensure that all details of the meeting are ready as planned. Calls for required reports at specified times and in accordance with specified procedures. Approves orders and vouchers for payment. Ensures that funds are established in the budget.

Vice President

Assists the President, other officers and committee chairs as needed/ requested. Helps promote an understanding of the PTA to staff and community and encourage their involvement. Chair special committees as requested by President/ membership. Serves on special committees as requested by President/ membership. Conducts Executive Board and General PTA meetings in absence of President.

Treasurer

Receives all monies for all accounts. Deposits all monies in a bank approved by the executive board of the association in the name of the Shady Grove Middle School Parent Teacher Association. Pays by check all bills as authorized. Keeps an accurate and detailed account of all monies received and paid out. Submits financial reports at regular meetings of the PTA, including current balance. Keeps records and pays membership dues to the MCCPTA, State and National PTA. Preserves check requests, receipts, bank statements, and canceled checks and submits all of these to the auditor in preparation for the annual audit. Prepares an annual financial report covering the entire fiscal year.

Recording Secretary

Maintains accurate records of the proceedings of the association. Maintains a record of motions and amendments presented at each meeting of the Executive Board and the general PTA as well as the votes taken. Presents the minutes for approval at the next meeting and makes amendments as specified. Distributes the meeting agendas. Maintains minutes of previous meetings, and motions/ amendments to these documents properly recorded. Maintains the list of current membership. Reads & distributes printed copies of the minutes of any previous meetings. Presides over the PTA meetings in the absence of the President and Vice Presidents.

Corresponding Secretary

Coordinates the correspondence of the Shady Grove Middle School PTA. Keeps the official records of the SGMS PTA correspondence. Maintains PTA file box in the SGMS office. Writes thank you notes and other correspondence as requested by the President ot the Executive Board. Act as recording Secretary in their absence.

MCCPTA Representative

Attend monthly delegates assembly of the Montgomery County Council of PTAs (MCCPTA). Report back to the SGMS PTA Executive Board and General membership on the proceedings of the MCCPTA. Advance the SGMS PTA's position on issues before the MCCPTA. Where appropriate on issues where the SGMS PTA has not taken a formal position, brief the Executive Board on the issue and seek direction.