Each morning, parents and/or guardians should check on their children’s health. If a child is showing any COVID-19 symptoms, parents and/or guardians should keep the child at home and contact their medical provider. Attendance policies that were in place before the COVID-19 pandemic will be reestablished and implemented. Please reference MCPS Regulation JEA-RA: Student Attendance. This includes the taking, recording and reporting of daily attendance, tardies, excused absences and unexcused absences. For elementary schools, attendance will be taken each day at the beginning of the school day. For secondary schools, attendance is taken each period and calculated to compute a daily attendance code.
Attendance is taken by teachers and recorded in Synergy, the student information system. This data is visible to parents through ParentVUE, the parent portal. When a student is marked absent, an automated ConnectEd call alerts the parent/guardian that the student is absent. This allows for quick intervention and escalation if needed. Daily attendance reports are run at the local school level so that leaders can review attendance patterns and identify students who may need support in attending school regularly. During the first three weeks of school, central office staff will also monitor attendance daily to identify students who have not returned to school and to plan outreach processes to families. A number of student-level and aggregate reports at the school and district level are used to monitor attendance and provide quick intervention as needed.
There may be times when students need to quarantine due to possible exposure to COVID-19. In these cases, students will be marked as an excused absence and a code unique to MCPS (QUA) will be assigned. This code allows MCPS to monitor and track students who need to quarantine. While students are in quarantine, they will be provided with learning materials and a Zoom link to attend live instruction with a designated quarantine teacher. This teacher will provide direct instruction and review and will also facilitate small group instruction in reading and mathematics. In addition, students will have access to learning materials in the learning management system myMCPS Classroom (Canvas). Attendance will be monitored during quarantine.
Virtual Academy Attendance
Synchronous instruction is provided every day to students in the Virtual Academy. Students are expected to attend class every day. Attendance is taken daily in accordance with MCPS policy and in alignment with in-person instruction. Elementary teachers take attendance once a day in the morning, and secondary teachers take attendance at the beginning of each class period. Secondary period-by-period attendance is aggregated to compute a daily attendance record which is logged in Synergy, the student information system. The Virtual Academy has two well-being teams, one at the elementary level and one at the secondary level. These teams meet weekly and analyze attendance and engagement data on all students. They identify students who need additional outreach and develop processes and plans for supporting students. All PPWs support the students in the Virtual Academy. Because students are still enrolled in their home school, counseling staff at the virtual academy partners with counseling staff at the home school to provide coordinated support and services.