What is the savings for the social worker positions changing from 12-month to 10-month plus 20 days? What work do social workers currently do in the summer (how is it different than during the school year) and how will this work be covered after the position is changed to the new schedule? Will staff schedules be staggered to ensure all the time is covered and students have support?

Question#: 13


This shift will result in a savings of $94,076.

In compliance with the Montgomery County Education Association agreement, 12-month employees are scheduled for 248 duty days per year and accrue a minimum of 15 days of annual leave for new employees and up to 26 days of annual leave for veteran staff members.  10-month employees are scheduled for 195 duty days during the 10-month period and do not accrue annual leave.

By changing the schedule for social workers from 12-month to 10-month plus 20 summer days, with no accrual for annual leave, the scheduled duty days per year becomes 195 days, plus 20 summer days, for an annual total of 215 duty days.  The difference in the total annual duty days compared to a 12-month employee, with 15 days of accrued annual leave is 18 days, (233 days - 215 days =18 days).  If the 12-month employee is a veteran with 26 days of accrued leave, then the duty days are equal to 222 days, with a difference of 7 days when compared to 215 duty days for a 10-month employee.

12-Month Social Worker Schedule

Proposed 10-Month Social Worker Schedule

Difference in Total Duty Days




248 duty days

195 duty days


  +0 summer days

+20 summer days


248 duty days

215 duty days


-15 days accrued annual leave (minimum)

   -0 days accrued leave


233 duty days

215 duty days

18 duty days*

-11 days additional accrued annual leave for veteran employees (up to 26 days)


   -0 days accrued leave


222 duty days

215 duty days

7 duty days*

*Difference in total Duty Days includes assumption that 12-month employee uses all accrued annual leave in per year
Shifting the social workers from 12-month employees to a 10-month plus 20-day schedule does reduce the time available during the summer months and during holiday periods such as winter and spring breaks; however, many social workers take leave during those time periods because students are not in attendance.  Since the majority of students served during the school year do not attend Extended School Year (ESY), this will have limited impact on the way the program functions.  ESY is a four-hour program scheduled for 20 days, typically in July. 

To ensure that all students who need support in ESY will receive it, and that students who move into Montgomery County over the summer get the support they need, the supervisor will stagger the 20-day staff schedules during the summer.

Tasks completed by social workers in the Emotional Disabilities (ED) Unit during summer include:

  • Supporting students and staff members during ESY and providing group and individual counseling as a related service on a student’s ESY Individualized Education Plan (IEP);
  • Completing intakes with newly-identified students and students moving into Montgomery County to prepare for the following school year;
  • Assisting parents/guardians in accessing crisis support services, including making referrals to the Crisis Center, hospitals, outpatient mental health clinics or communicating with private providers;
  • Assisting parents/guardians in accessing community resources including food, clothing, and housing;
  • Accompanying students to the Crisis Center or a hospital for risk assessments;
  • Participating in Central IEP meetings for students being served in, or recommended for, ED Unit services; and
  • Conducting outreach to truant, hospitalized, and hard-to-reach students and families.

This work is similar to the roles and responsibilities of social workers during the school year, but with fewer students and families.  The ED Unit supervisor and social workers will work collaboratively to establish schedules that meet the needs of students, staff members, and families, and ensure compliance with IEP-mandated tasks and services.