Web Services → Tron Web Publishing System → Migration Step-By-Step

Tron: Migration Step-By-Step

1. Discuss Tron Migration With Your Principal/Administrator

  1. Talk to your supervisor about the benefits of Tron – that it could result in a much improved web presence for your stakeholders.
  2. Discuss the time commitment required for the project and whether just the webmaster or a team should be involved. (Some schools have a team of two or more people who work on their web site. This sometimes includes parent volunteers who help get the work done.)
  3. Decide who will act as project lead, serving as point of contact with Web Services.
  4. Discuss content and other features you may have wanted to add to your existing site, but could not. The Tron migration may be an opportunity to take a new approach to the content on your site. Discuss this with your supervisor.

2. Contact Web Services

Your project lead should fill out our Tron request form. Web Services will contact you about scheduling a project kick-off meeting.

3. Complete Site Purpose Survey

Complete Site Purpose Survey(29K Word Template) before meeting with Web Services. The purpose of this one-page questionnaire is to clarify the goals and content of your site. If a team is running the project, have the team complete the survey.

4. Meet with Web Services

You and your project team, if you have one, discuss the Site Purpose Survey and the project with Web Services. Bring any materials related to your school identity, e.g. mascot, motto, school colors, etc. that could help with the site design. Be ready to discuss content categories, which will determine the navigation on your site. (Office sites will not have a design component. All non-school sites are published in the MCPS Web Template.)

5. Conduct Inventory of Content on Existing School Web Site

You and/or your project team conducts an inventory of content on your existing school or office Web site. You review all pages/documents on your current site and determine which pages should be deleted or updated. All this information is recorded in a content inventory spreadsheet (15K Excel). Don’t be shy about deleting content. A smaller site is usually a better, more usable site for your visitors. How To Conduct a Site Content Inventory (275K PDF)

6. Review Prototype of New Site With Web Services

When your new school site design is finished, Web Services will schedule a meeting to review the design with you. Feedback from that meeting will be incorporated into a final iteration.

7. Harvest Content for New Site and Email it to Web Services

If you have new content for your new Tron site, e.g. Word files, PDFs, images, please collect those documents in electronic format. You can email them to Web Services or supply them on a CD.

8. Review, Proofread, and Check Links on New Site

When Web Services has moved all of the site content into your new Tron site, you will receive an email with the web address of the site on a development server. Please review ALL content and click on ALL links. Email Web Services about any errors or omissions.

9. Ensure eWebEditPro is Installed

Work with your technology support staff to ensure that this text editor, which is part of the Tron system, is installed on any school or office computer that will be used for Tron.

10. Approve Taking Site Live

When you have signed off on all content, Web Services will ask you to authorize publishing the new site. During this process, your old site is taken down and its contents archived.

11. Receive Training on Publishing System (Tron) and Other Tools

Web Services will contact you to set up a time to come to your location to provide training to anyone who will use Tron.

12. Update Your Tron Site with Valuable Content!

Now that you have the tools and the training, you can concentrate on your content and not be hampered by too much technology.

Updated July 19, 2007 | Maintained by Web Services