Quick Link to Deadlines Chart (click here)

Any interested student may attend an MCR general assemblies. Students should work with their SGA advisor to follow the school's field trip procedures. Students do not need to be a member or active in their school's SGA in order to attend MCR. If the school has membership status, the school's SGA assigns the alloted votes to students attending from their own school.

With the advantage of bus transportation, MCR expects that all schools should be able to send a delegation to every general assembly. Remember, students attending MCR do not have to be a member of the school’s student government. Since ANY student now has the means to attend a general assembly, your SGA has an excellent opportunity to reach out and involve the under-represented populations in their schools.

Table of Contents for General Assembly Information

Attendance Report Information	link
Bus Request Information and Details	link
Calendar of Meetings (dates and location)	link
Hosting Information and Application Link	link
Lunch Information	link
Required Paperwork for General Assemblies	link
Meeting Times of the General Assembly	link
Membership Information and Application Link	link
School Reports for MCR Newsletter	link
Additional Information
Helpful Forms for Schools	link
Membership Allocation	link
School MCR Liaisons (additional vote)	link
Driving Restrictions Information	link

Attendance Report : deadline 4:00 p.m. (see chart below for deadlines) (Download chart of all deadlines - PDF file)
Schools must report the number of students attending and the number of students purchasing lunch for the general assembly. This allows the host school to prepare for the meeting. The deadline is generally FOUR school days BEFORE the meeting. Click on this link to request report your school's attendance (link). There is no password, just click on "request."

For information about attendance allotments, click here.

Bus Request :deadline 4:00 p.m. (see chart below for deadlines) (Download chart of all deadlines - PDF file )
Schools must request a bus for their school's delegation to attend a general assembly. The bus RSVP is due approximately 12 days before the general assembly. This allows time for the field trip office to group the schools and then for the Student Affairs Office to complete the field trip paperwork. Click on this link to request a bus for your school. There is no password, just click on "request."

For information about specific bus logistics and details, click here

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Hosting Information:
Schools wishing to host a 2011-2012 general assembly should first read the hosting checklist (pdf), then apply on-line (link). There is no password to apply, just click on "request."

Lunch at the General Assembly: All students attending the General Assembly need to bring a bag lunch or cash for lunch. A student's SNAP or PIN number is not accepted at other schools. Students on free or reduced lunch should arrange for a bag lunch from their own school prior to the general assembly. The host school will provide a light morning refreshment. It is important that school register the number of students attending and the number of students buying lunch so the host school may prepare.

General Information and required paperwork for the General Assembly: Students attending the MCR General Assembly should turn in a copy of their field trip permission form (PDF file) to the SGA advisor. The school will complete a School Attendance Form (PDF file)and will attach the copies of the permission forms to be turned in at the general assembly. These will be collected for emergency information and data purposes. It is the responsibility of the school SGA advisor to collect all of the necessary forms and keep the original on file at the school. This is an MCPS approved field trip.

Meeting Times: 10:30am - 12:45pm
MCR has bus transportation to their general assemblies! The Board of Education appropriated the bus money because it was felt that having students drive to meetings is a major safety concern. What this means for MCR is that now our high school’s diverse population (age, culture, socio-economic) can be truly represented at the meetings. Buses pick up students beginning at 9:25 a.m. and return them between 1:15 - 1:45 p.m.

Membership Schools joining both MCR and MASC before November 1st receive a $5.00 discount from MCR. Click here to complete the MCR membership application. To only join MASC, see details on the MASC web site).

School Report for MCR Newsletter: MCR will publish a newsletter to MCR member schools that includes reports of SGA activities from our county high schools. Schools should report on the school's SGA's activities in January and May. Please do not include any student names in your report. Click on this link to submit a report for your school (link). There is no password, just click on "request."

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2011-2012 Calendar

Please RSVP on-line by the registration deadline so the school trip tickets can be finalized and sent to the field trip office in a timely manner.

Bus Deadline click on date to register	Attendance Deadline click on date to report	GA Date	Location Hosting Information Link
Sept. 9, 2011	Sept. 21, 2010	Sept. 26, 2011	Damascus High School
Oct. 20, 2011	Nov. 3, 2011	Nov. 8, 2011	Clarksburg High School
Nov. 22, 2011	Dec. 5, 2011	Dec. 8, 2011	Richard Montgomery High School
Jan. 24, 2012	Feb. 6, 2011	Feb. 9, 2012	Kennedy High School
Feb. 28 , 2012	March 12, 2012	March 15, 2012	TBD
April 12, 2012	April 26, 2011	April 30, 2012	Wheaton High School

Helpful Forms

School Roster (SGA President/Liaison) MCR needs a complete roster for all SGA presidents. Please complete your SGA President roster information as soon as possible. (on-line link...no password is needed)

Legislative Form (PDF file) - please turn it in to the MCR advisor as soon as delegates arrive at the host school so it may be typed on the computer for all to see during discussion. If possible, email written legislation to Karen_L_Crawford@mcpsmd.org no later than two days before a general assembly.

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General Assembly Bus Logistics

Two or three schools will be grouped on a bus according to their location to the host school.

Schools complete the Attendance Sheet (pdf) and attach a copy of the students' permission forms (pdf) to be turned in at the General Assembly registration.

Buses will pick up students at the first school in the group (usually the school farthest from the host school) starting at 9:25am and will arrive at the host school between 10:00-10:30am. Bus operations for MCR are treated the same as regular morning and afternoon bus runs and thus do not require an adult "chaperone" on the bus. This has worked well for past years and it is expected that the high school delegates will continue to represent their schools in a positive manner.

Light refreshments will be served during registration (10:00-10:30am) at the host school. The meeting will begin at 10:30am (or as soon after 10:30am when most of the buses have arrived).

MCR is required to provide a lunch-time during the general assembly meeting because students will miss their scheduled lunch time at school All delegates should bring either cash for lunch or a bag lunch. The host school usually sells pizza/chips/sodas/etc. to students wishing to purchase food. Students may bring a bag lunch.
Note: Students on free or reduced lunch should check with their cafeteria manager several days before the meeting to request that a bag lunch be ready for them to pick up on the day of the meeting before boarding the bus.

The meeting will end promptly at 12:20pm, and the students will eat lunch, then board buses to return to their home schools before the afternoon bus run.

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Delegate Allotment for Schools

The chart below shows the number of voting delegates allowed from schools based on the enrollment report from your school's registrar. Schools may send a full delegation of voting delegates, and an equal number of observers, plus MCR executive board members (which include any elected and appointed MCR executive staff who attend your school, your school’s SGA president and a confirmed MCR liaison from your school). Delegates can be any interested student, not just SGA members.

Every high school may name a student as their MCR liaison. This is an additional vote for the school. The liaison must attend an MCR executive board meeting to be confirmed (executive board meetings which are generally held one evening at the beginning of each month–click here for schedule) Liaisons must be confirmed before assuming this position and will become voting members of the MCR executive board and general assembly when the school's membership dues are paid. In addition to MCR staff, including SGA presidents and MCR liaisons, the executive board meetings also are open to other interested students.

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DRIVING - STUDENTS ARE NOT PERMITTED TO DRIVE TO THE GENERAL ASSEMBLIES. Students attending MCR general assemblies MUST ride the bus. Students who have tests, sporting events, etc. will NOT be given permission to drive.

The ONLY exceptions to this rule are:

* the four elected MCR officers - they have to arrive early for set up. Other students (even siblings) may NOT ride with them
* students who have an internship or work-related assignment. Other student (even siblings) may NOT ride with them
* the student member of the Board of Education

Students who meet the above exceptions must complete the special transportation form (pdf file), have it signed by the school administration and a parent, and bring it to the general assembly. It should be turned in with the school attendance sheet and other permission forms.

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Updated January 17, 2012 | Maintained by Karen Crawford