Quick Link to Deadlines Calendar (click here)

Any interested student may attend an MCJC general assemblies. Students should work with their SGA advisor to follow the school's field trip procedures. Students do not need to be a member or active in their school's SGA in order to attend MCJC. If the school has membership status, the school's SGA assigns the alloted votes to students attending from their own school.

With the advantage of bus transportation, MCJC expects that all schools should be able to send a delegation to every general assembly. Remember, students attending MCJC do not have to be a member of the school’s student government. Since ANY student has the means to attend a general assembly, your SGA has an excellent opportunity to reach out and involve the under-represented populations in their schools.

Table of Contents for General Assembly Information

Attendance Report Information	link
Bus Request Information and Details	link
Calendar of Meetings (dates and location)	link
Hosting Information and Application Link	link
Lunch Information	link
Required Paperwork for General Assemblies	link
Meeting Times of the General Assembly	link
Membership Information and Application Link	link
School Reports for MCJC Newsletter	link
Additional Information
Helpful Forms and additional information	link

Attendance Report : deadline 4:00 p.m.
See chart below for deadline dates
Download chart of all deadlines - PDF file

Schools must report the number of students attending and the number of students purchasing lunch for the general assembly. This allows the host school to prepare for the meeting. The deadline is generally FOUR school days BEFORE the meeting. Click on this link to request report your school's attendance (link). There is no password, just click on "request."

The day of the general assembly, the school must bring the completed Attendance Sheet to turn in at registration (PDF file). Each student must complete a permission form (pdf file) that is attached to the attendance sheet (a copy should be left with the attendance secretary at the home school).

Bus Request: deadline 3:00 p.m.
See chart below for deadline dates
Download chart of all deadlines - PDF file

Schools must request a bus for their school's delegation to attend a general assembly. The bus RSVP is due approximately 12 days before the general assembly. This allows time for the field trip office to group the schools and then for the Student Affairs Office to complete the field trip paperwork. Click on this link to request a bus for your school. There is no password, just click on "request."

For information about specific bus logistics and details, click here

Hosting Information:
Schools wishing to host a 2010-2011 general assembly should first read the hosting checklist (pdf), then apply on-line (link). There is no password to apply, just click on "request."

Lunch at the General Assembly: All students attending the General Assembly need to bring a bag lunch or cash for lunch. A student's SNAP or PIN number is not accepted at other schools. Students on free or reduced lunch should arrange for a bag lunch from their own school prior to the general assembly. The host school will provide a light morning refreshment. It is important that school register the number of students attending and the number of students buying lunch so the host school may prepare.

General Information and required paperwork for the General Assembly: Students attending the MCR General Assembly should turn in a copy of their field trip permission form (PDF file) to the SGA advisor. The school will complete a School Attendance Form (PDF file)and will attach the copies of the permission forms to be turned in at the general assembly. These will be collected for emergency information and data purposes. It is the responsibility of the school SGA advisor to collect all of the necessary forms and keep the original on file at the school. This is an MCPS approved field trip.

Meeting Times: 10:30am - 12:45pm
MCJC has bus transportation to their general assemblies at no charge to the schools. Buses pick up students beginning at 9:25 a.m. and return them between 1:15 - 1:45 p.m.

Membership Schools joining both MCJC and MASC before December 1st receive a $5.00 discount from MCJC. Click here to complete the MCJC membership application. To join MASC directly, click here to go to the MASC web site)

School Reports for MCJC Newsletter: Schools are asked to submit a school report to be included in a MCJC newsletter at the end of each semester. This is a great resource for new ideas and to share the great things that are happening at your school! Click here to report your school news (no password, just click on "request")

2011-2012 Calendar

Please RSVP to the on-line link by the registration deadline so the school trip tickets can be finalized and sent to the field trip office in a timely manner. (Download bus and attendance count deadlines and GA chart pdf)

How many students can you send? Check the chart in the MCJC Bylaws

Bus Deadline (click on date to register)	Attendance Deadline (click on date to report)	GA Date	Location (click here to apply to host)
9/26/11	10/11/11	10/14/11	Key MS
11/22/11	12/7/11	12/12/11	Shady Grove MS
1/24/12	2/6/12	2/9/11*	Kennedy HS
3/5/12	3/19/12	3/22/12	Argyle MS
4/27/12	5/10/12	5/15/12	Parkland MS

* The February General Assembly is a joint meeting with The Montgomery County Regional Student Government Association (the county-level, high school organzization).

Helpful Forms

School Roster (SGA President/Liaison) MCJC needs a complete roster for all SGA presidents. Please complete your SGA President roster information as soon as possible. (on-line link...no password is needed)

MCJC legislation form: Students wishing to present legislation at General Assembly should, if possible, email the written legislation to Karen_L_Crawford@mcpsmd.org no later than two days before a general assembly using the format from the MCJC legislation form (PDF file). This allows the legislation to be included in the meeting slides so all students to see as it is discussed. (It is strongly encouraged for students wishing to present legislation to attend the MCJC executive board meeting prior to the general assembly to allow for discussion and input from the executive board. The calendar of executive board meetings can be found on the excutive board page (link).

Parliamentary Procedures Flow Chart: To help students follow the discussion of legislation, follow the Parliamentary Procedures Flow Chart (PDF file)- it's the Easy Way!

General Assembly Bus Logistics

Two or three schools will be grouped on a bus according to their location to the host school.

Schools complete the Attendance Sheet (PDF file) and attach each students' permission form (pdf file) to be turned in at the General Assembly registration. A copy of these documents should be given to the school's attendance secretary.

Buses will pick up students at the first school in the group (usually the school farthest from the host school) starting at 9:25am and will arrive at the host school between 10:00-10:30am. Bus operations for MCJC are treated the same as regular morning and afternoon bus runs and thus do not require an adult "chaperone" on the bus. This has worked well for past years and it is expected that the middle school delegates will continue to represent their schools in a positive manner.

Light refreshments will be served during registration (10:00-10:30am) at the host school. The meeting will begin at 10:30am (or as soon after 10:30am when most of the buses have arrived).

MCJC is required to provide a lunch-time during the general assembly meeting because students will miss their scheduled lunch time at school All delegates should bring either cash for lunch or a bag lunch. The host school usually sells pizza/chips/sodas/etc. to students wishing to purchase food. Students may bring a bag lunch.
Note: Students on free or reduced lunch should check with their cafeteria manager several days before the meeting to request that a bag lunch be ready for them to pick up on the day of the meeting before boarding the bus.

The meeting will end promptly at 12:20pm, and the students will eat lunch, then board buses to return to their home schools before the afternoon bus run.

Updated January 17, 2012 | Maintained by Karen Crawford