Department of Facilities Management → School Plant Operations

Community Use of Public Facilities

Montgomery County CUPF Resources Website
Approved Hours Report for MCPS
New Process for Verifying Overtime CUPF Hours
Overtime Grid for SPO
Holiday Reporting Grid (Winter 2006)

Overtime

All overtime worked by building service employees requires approval from the appropriate building service supervisor and completion of official MCPS form #280-19 "Authorization of Employee Use of Overtime".

CUPF Activities:

  • Regular building service employees who work overtime for a Community Use of Public Facility activity on the WEEKEND , please record overtime as "OUP".
  • Regular building service employees who work overtime during the week for a Community Use of Public Facility activity , record overtime as "OTR".  CUPF does not reimburse MCPS for building use during the week, which includes Friday.   This is because there is already sufficient staff to cover evening activities.
  • ICB building service employees who work overtime past the normally scheduled hours on the weekend are to record overtime as "OTR".
  • ICB building service employees who work overtime during the week for MCPS should record these hours as "OTP" and  the timekeeper should email Salli Clipp in order to make the necessary accounting adjustments to the proper overtime accounts.
  • Weather emergencies: All building service personnel are designated as "emergency personnel" and are REQUIRED to report to work unless otherwise designated.  Record overtime as "EDW" in the event of a system-wide closing.  If only schools are closed, but not ADMINISTRATIVE offices, no overtime should be recorded.
  • Early Closing/Delayed Opening: In the event of a delayed opening overtime should be recorded only for those building service employees that work on the FIRST shift and should be recorded for "DEC" for only 1 (one) hour. In the event of an early closing, only the second shift building service employees who were on duty at the time of the early dismissal will record "DEC" for only 1 (one) hour.
  • Holidays: Regular Building Service Employees who work overtime on a holiday should record overtime as "WOH".  This is the only pay code the Lawson System will accept.
  • Holidays: ICB Building Service Employees who work overtime on a holiday should record overtime as "HRR" Holiday Regular Rate.

Timekeepers- please do not record overtime if you do not have the proper authorization forms.  Refer any questions to either Salli Clipp or Dianne Jones at the Division of School Plant Operations, 301.315.7388.

FORM 280-19

Updated April 30, 2008

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