School Staff:

How can I find out if the item/service I need has a contract?
Click Here to see and/or print the list of annual bids. If you don't see it listed, you can email the Buyer or call Procurement directly at 301-279-3555. Click Here for a list of Buyers.

Once I've found what I need how do I place an order?
Most items can be ordered online through the Financial Management System (FMS). Refer to the FMS manual for instructions on how to use the system, or Click Here to visit the FMS website.

Where can I find vendor addresses?
Click Here to see the list of vendor contact information. If you don't see the vendor listed you can Click Here to search online for that vendor.

Computers:

Where can I find information about buying and using MCPS computers?
Click Here to visit the Technology Products webpage. It has all the information you need regarding the purchase, use and support of MCPS hardware, software, peripherals and other technology related equipment.

Online Ordering:

Where can I find MCPS Supply Warehouse catalogs?
Click Here to see the Supply Warehouse catalog. (Excel)
Click Here for the Illustrated Supply Warehouse catalog. (Filemaker/MCPS use only)
Click Here to see the Maintenance catalog. (Excel)

Where can I find the vendor catalogs listed on the online ordering system?
Click Here to email William Cook at the Supply Warehouse to request any of the following catalogs:
Office Supplies: OfficeMax
Arts & Crafts: Nasco Arts, Sax Arts & Crafts
Science: Frey Scientific, Sargent-Welch, Fisher Scientific
Instructional Materials: Lakeshore Elementary Grades, Lakeshore Learning, Nasco Early Learning, Nasco Math, Perfection Learning, School Specialty Education Essentials

Is training offered for the MCPS online ordering system?
Yes, training is available. Click Here to visit the MCPS Professional Development Online (PDO) System's website for course information and schedules.

Magazines:

How do I check on a magazine order?
First, check MMS to ensure that your purchase has been approved by the account manager. If it has been approved, you can do the following:

Cox Orders: Click Here to contact Wendy Hewett at W.T. Cox or call 800-571-9554.
Other Titles: Contact the vendor directly with your purchase order number.

If you don't find resolution through vendor contact, Click Here to email Sandy McDermott in Procurement for further assistance.

How do I order a magazine?
Orders for magazine subscriptions are placed through the MCPS online ordering system under "Subscriptions". Click Here for important ordering information. Click Here for a guide to using the online ordering system.

How can I get a magazine title approved?
Click Here to complete 'Record of Evaluation for Instructional Materials' Form 365-25.

PONY the completed form and a copy of the subscription ordering information to Evaluation and Selection. (Call 301-279-3272 if you have questions.)

Once Evaluation & Selection receives the approval it is forwarded to Procurement where it is entered into the database. You will be notified by email when available for ordering.

Where can I find a list of the magazine titles on contract?
Click Here for details on available subscriptions.

Commercial Carrier/Bus Use:

How do I schedule a bus for a field trip?
Once the details of the trip have been determined (date, depart & return times, directions, etc.) you can contact any of the approved charter bus companies to check on availability, pricing and to request any special arrangements needed. Click Here for a complete list. We suggest you contact several to ensure the best price possible. Once you have decided you can click here to complete a requisition and request a check in advance.

How do I schedule a school bus for a field trip?
Click Here to visit the Division of Transportation's Field Trip Unit or call 301-670-8258.

Can I use a bus company that is not on the approved list?
No. MCPS requires use of approved buses only to help ensure the safety of our students.
Click Here for a list of approved carriers.

Furniture:

When will my furniture arrive?
Usually all furniture is delivered within 6 to 8 weeks of the order. For more information you can Click Here to email SheilaAnn Hurst in Procurement or call 301-279-3814.

How do I know what furniture to order?
Click Here to email SheilaAnn Hurst in Procurement or call 301-279-3814.

What will fit in my available space?
Click Here to email SheilaAnn Hurst in Procurement or call 301-279-3814 for more information on our furniture design bid or to schedule an appointment for a consultation.