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Request For Written Translations

About this Form

Form number: 311-1

Audience:  MCPS Staff

Last revised: November 2016

Any MCPS staff member can request written translation of an MCPS document through their school/office translations site coordinator.

1. To use the Translation Request System (TRS) the first time, an MCPS staff member needs to contact the Language Assistance Services Unit (LASU) to obtain a user name and password. Use a separate form for each project, requesting all languages on the same form. It is possible that one project is made up of more than one file. In such case, submit one form for the whole project and upload all relevant files to the TRS. To learn how to upload documents to the TRS, click here for instructions.

2. If the material to be translated is for direct dissemination by the school or office making the request, save this completed Form 311-1 as a PDF and submit it with the original documents through TRS. Original documents must be in MS Word format (.doc or .docx), InDesign International Development Markup Language (.idml), HTML, or XML. IEPs must be submitted in their original PDF format. Other formats are not supported.

3. Written translation requests must be submitted at least 10 working days prior to the date when the translation is required for standard languages. Shorter request times cannot be honored. Turnaround times cannot be guaranteed for nonstandard languages.

4. Written translations are limited to 1,000 words in length. Longer jobs that are subdivided will be returned for resubmission as a single document. Exceptions to the 1,000-word limitation are made for systemwide documents.

Please Note: LASU cannot translate copyrighted material, state or federal government documents, results of assessments, meeting notes, testing materials, curriculum materials, transcripts, legal documents, personal communications, documentation related to personnel issues, or similar items. Any questions should be directed to LASU staff at 240-314-4810.

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