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Safety and Health Compliance Guidance

 Accidents 

 Hazardous Chemicals 

 Hazardous Chemical Spills 

 MCPS Approved Products List 

 OSHA Logs 

 Automated External Defibrillator (AED) Information 

 Disposal of Mercury-Containing Fluorescent Lamps and Bulbs

 Lead Paint/Caulk Protocol

 MOSH Inspections 

 Traffic Safety

 Inflatables (moon bounces, bounce houses)

 Severe Weather

 Aerial Work Platforms (Lifts, Scaffolds) 

 Drones, Model Aircraft (Unmanned Aircraft Systems) 

 Lifting and Transferring Students 

 

 

 Accidents 

 Accidents

All accidents involving students should be reported to the Employee and Retiree Service Center (ERSC) by completing MCPS Form 525-2, Student Accident Report. A managed care program for employees injured on the job is administered by CorVel Corporation. Supervisors are responsible for calling CorVel Corporation at 1-888-606-2562 to file the Employer's First Report of Injury. Information to assist supervisors when calling into CorVel Corporation to report their employees’ work-related injuries and illnesses is available at: http://www.montgomeryschoolsmd.org/departments/facilities/safety/employee.aspx#reportinjury.  

 
  • When an employee driving in an MCPS county vehicle is involved in an accident (no matter how minor), the employee must call 911 immediately. In addition, the employee must notify his/her supervisor and contact Mrs. Christina Miller, Risk Management Specialist, ERSC, at 301-517-8100. Also refer to MCPS Regulation DIE-RC, MCPS Staff Vehicles.
  • Maryland Occupational Safety and Health (MOSH) requires employers to maintain records at each work site of occupational injuries and illnesses on the Occupational Safety and Health Administration (OSHA) Form 300: Log of Occupational Injuries/Illnesses. A preprinted form, OSHA Form 300A: Summary of Work-Related Injuries and Illnesses, summarizing recordable occupational injuries and illnesses at your school/facility during the last calendar year will be distributed by February 1 for posting through April 30. Additional information is available at: http://www.montgomeryschoolsmd.org/departments/facilities/safety/employee.aspx#oshalog  
 

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 Hazardous Chemicals 

 Hazardous Chemicals/Materials

A list of hazardous chemicals stored in the workplace must be maintained, and MCPS requires that all facilities maintain and update a Chemical Information List (CIL) listing all their hazardous chemical products.  Hard copy CILs must be maintained in the main administrative office and made available upon request to employees, SSP, and government regulators.

Electronic chemical inventories and downloadable material safety data sheets (MSDSs) and safety data sheets (SDSs) for all MCPS facilities will be available online (data are available for limited schools currently). 


 Chemical Information Lists


 Additions to Chemical Information List (CIL)

All MCPS facilities are required to provide information for CIL additions to Systemwide Safety Programs. Additions should be reported using the Additions to Chemical Information List (CIL) form below.

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 Hazardous Chemical Spills 

 Response Procedures for a Hazardous Chemical Spill, Including Any Mercury Spill

*Incidental spills may be cleaned up by facility staff.

 
  • Evacuate, isolate the room or immediate area;
  • Call 911 if severe, or immediate help is needed;
  • Provide first aid, as needed;
  • Open windows and turn off HVAC, if safe to do so;
  • Contact SSP 240-314-1067; 301-370-2141 or Environmental Services/Indoor Air Quality, Division of Maintenance, 240-740-2520 immediately;
  • If safe to do so, sequester potentially contaminated materials and occupants in nearby hall or room;
  • Implement 'Shelter In Place', if needed;
  •  Do not attempt to clean the spill.

*An incidental spill is a spill of a hazardous substance that does not pose a significant safety or health hazard to employees in the immediate vicinity or to the employee cleaning it up, and does not have the potential to become an emergency within a short time frame. Incidental spills are limited in quantity, exposure potential, or toxicity and present minor safety or health hazards to employees in the immediate work area or those assigned to clean them up. An incidental spill may be safely cleaned up by employees who are familiar with the hazards of the chemicals with which they are working.

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 MCPS Approved Products List 

Only MCPS-approved chemicals/products (on current procurement bid list) may be used and/or stored at MCPS schools/facilities. Any new products/chemicals must be reviewed and approved by Environmental Services/IAQ, Division of Maintenance, or Systemwide Safety Programs before they may be brought to MCPS facilities.

The MCPS Approved Products List, which lists all chemical products reviewed for use in MCPS facilities, is below. The list indicates if products have been approved or prohibited for MCPS use.

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 OSHA Logs 

Maryland Occupational Safety and Health (MOSH) requires employers to maintain records at each work site of occupational injuries and illnesses on the Occupational Safety and Health Administration (OSHA) Form 300: Log of Occupational Injuries/Illnesses.  A preprinted form, OSHA Form 300A: Summary of Work-Related Injuries and Illnesses, summarizing recordable occupational injuries and illnesses at your school/facility during the previous calendar year will be distributed by February 1, for posting through April 30.  See the Employee Injuries/Illnesses page for more information, including the procedures for reporting work-related staff injuries and illnesses.

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 Automated External Defibrillators (AED) Information 

 Automated External Defibrillators (AEDs) in MCPS Facilities  

State and county legislation require MCPS to operate an AED program for all secondary and special schools and any facilities with MCPS-managed swimming pools.  Each high school with an athletics program is equipped with two AEDs in wall-mounted cabinets: one by the main gymnasium and one in proximity to the stadium field, generally in the ticket booth or the concession stand.  Additionally, portable AEDs are assigned to the athletic director for use at school athletic events and practices.  Each middle school is equipped with two AEDs in wall-mounted cabinets: one by the main office and one by the main gymnasium.  AEDs are located where most appropriate in other designated schools. 

AEDs must continue to be available for use at all AED program schools when anyone at the school shows signs of sudden cardiac arrest.  Sudden cardiac arrest (SCA) is a condition in which the heart suddenly stops beating as a result of a disruption of its electrical system.  SCA causes a cessation of cardiac activity and blood flow to the body, such that the victim becomes unresponsive with no normal breathing and no signs of circulation (movement, coughing, detectable pulse).  Without immediate treatment, SCA usually results in death.  AEDs are designed to deliver an electrical shock that restores normal heart rhythm. 

MCPS AED program guidelines, established to ensure compliance with state and county law, are linked below.  Key program requirements include monthly inspections of all AEDs by school staff and employee training.  Biennial cardiopulmonary resuscitation (CPR) and AED training is provided to designated staff, including the following employees:

  • high school athletic directors, coaches, and school security personnel
  • middle school athletics, intramural athletics, and security staff
  • pool operators

Schools with AEDs must immediately contact Mr. Peter Park, Team Leader, Systemwide Safety Programs, Department of Facilities Management, at 301-370-2141 (cell) or via email if:

  • a suspected cardiac arrest occurs at the school (even if the AED is not retrieved)
  • AED pads are placed on anyone for any reason (including unauthorized use)
  • an AED is missing, damaged, or inoperable

If you have any questions, please contact Mr. Peter Park, Team Leader, Systemwide Safety Programs, Department of Facilities Management, at 240-314-1070 or via e-mail. 

 

 

CPR/AED Training for Athletics and Intramural Staff

 

All MCPS high school and middle school athletics and intramural coaches, coordinators, and directors must be certified in CPR/AED prior to participating in school-sponsored athletics or intramural activities. To maintain certification, staff must complete the training every two years. High school athletics staff receive training from MCPS certified athletic trainers, as coordinated by their athletic directors. Middle school athletics and intramural staff receive training from MCPS' AED vendor (Rescue One). The schedule of CPR/AED training sessions for middle school athletics and intramural staff for the 2017-2018 school year is below:      

  • September 7, 2017 (Thursday) – CESC, Auditorium 5:30 – 8:30 PM
  • October 12, 2017 (Thursday) – 45 W. Gude Drive, Café (lower level) 4:00 – 7:00 PM
  • November 7, 2017 (Tuesday) – 45 W. Gude Drive, Maple Conference Room (1st floor) 5:30 – 8:30 PM
  • December 7, 2017 (Thursday) – 45 W. Gude Drive, Café (lower level) 4:00 – 7:00 PM
  • February 8, 2018 (Thursday) – 45 W. Gude Drive, Café (lower level) 4:00 – 7:00 PM
  • February 27, 2018 (Tuesday) – CESC, Cafeteria 5:30 – 8:30 PM 

To register for one of these sessions, middle school athletics and intramural staff may complete the Google Form, MCPS Middle School Coach CPR/AED Training, which can be downloaded at:

If you have any questions, please contact Ms. Laurie Lyons, Program Technician, Systemwide Safety Programs, Department of Facilities Management, at Laurie_E_Lyons@mcpmsd.org. 

  

 

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 Disposal of Mercury-Containing Fluorescent Lamps and Bulbs 

MCPS has established procedures for disposal of mercury-containing fluorescent lamps and bulbs, including the following:

  • Compact Fluorescent Lamp (CFL) bulbs
  • LCD projector bulbs
  • Promethean board bulbs
  • Metal halide lights
  • Mercury vapor light
  • Fluorescent lamps/tubes

Exhausted (burnt-out) fluorescent lamps and bulbs are regulated as hazardous waste due to their mercury content and may not be discarded in the regular trash.  The following regulations apply to mercury-containing lamps and bulbs—40 Code of Federal Regulations (CFR) 760-765; Code of Maryland Regulations (COMAR) 26.13; 49 CFR Sub-Chapter C, Hazardous Materials (transportation requirement), and Occupational Safety and Health Administration (OSHA) Regulation 29 CFR 1910.1200, Hazard Communication.

Please continue to follow the updated procedures using the following
attached fact sheets as guides:

Please continue using a five-gallon collection bucket (for CFLs and bulbs) and a large collection box (for tubes) to store these items until pick up arrangements are made.  In the meantime, this collection bucket and collection box are to be stored in the building service manager’s secured area at each school (refer to Fact Sheets #2 and #3).  Please share the attached fact sheets with appropriate staff.  

If you have any questions, please contact Mr. Peter Park, Team Leader, Systemwide Safety Programs, Department of Facilities Management, at 240-314-1070 or via e-mail.

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 Lead Paint/Caulk Protocol 

Prior to any renovations or disturbance of caulk or paint in buildings constructed prior to 1978, MCPS will evaluate the caulk for Polychlorinated Biphenyls (PCBs) and/or the paint for lead to be in compliance with U.S. Environmental Protection Agency (EPA) regulations. Questions regarding the lead paint/caulk protocol may be directed to Environmental Services/IAQ, Division of Maintenance, Department of Facilities Management, at 240-740-2520.

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 MOSH Inspections 

If a Maryland Occupational Safety and Health (MOSH) compliance officer visits an MCPS school or facility, the school or facility must immediately notify Mr. Peter Park, Team Leader, Systemwide Safety Programs, Department of Facilities Management, at 301-370-2141, or via e-mail (Peter_Park@mcpsmd.org) so that he can be present during the MOSH inspection. Additionally, the school or facility should ask the compliance officer if he/she can wait until a Systemwide Safety Programs unit member arrives before conducting the opening conference.

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 Traffic Safety 

For concerns related to traffic safety issues at MCPS schools or facilities, including signage, traffic flow, drop-off areas, student/pedestrian safety, please contact Ms. Diane Snoots-VanCampen, transportation safety trainer, Department of Transportation, at 301-840-8148 or via e-mail.

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 Inflatables 

Inflatables (moon bounces, bounce houses) are permitted at MCPS facilities upon approval by MCPS Systemwide Safety Programs and ERSC. Requirements related to inflatable approval and use are provided below.

At least one month prior to the event date:

 
  • A representative photo and description of the inflatable(s) must be submitted to Systemwide Safety Programs for review and approval.
  • A current certificate of insurance from the vendor must be submitted to Mrs. Christina Miller, Risk Management Specialist, ERSC, for review and approval.
 

Installation and operation requirements for approved inflatables include:

 
  • The inflatable vendor must install and operate the inflatable(s) in compliance with all applicable regulations and industry standards.
  • Inflatables may not be used indoors.
  • Inflatables may not be used in strong winds, rain, or other severe weather conditions.
  • Inflatables must be placed on flat surfaces free of objects that can puncture the inflatable.
  • Inflatables must be located clear of buildings, walls, overhead power lines, utility equipment, trees, streets and parking lots, and other potentially hazardous objects.
  • The vendor must properly secure all inflatables, taking into consideration weather factors such as wind.
  • Underground utilities must be marked prior to inflatables installation, as needed (such as when stakes are used).
  • If stakes are used to secure inflatables, protruding ends must be covered to prevent impalement.
  • If inflatables are placed on hard surfaces, such as asphalt or concrete, adequate padding must be provided on top of the hard surface.
  • Portable generators must be positioned well behind equipment and far enough away to keep exhaust gases and odors away from people and buildings.
  • Fuel for the generator must be stored in an appropriate safety can and secured properly during the event, and the generator must be turned off while refueling.
  • A portable fire extinguisher, with a vendor employee trained to operate it, must be available when a generator is present.
  • Appropriate and undamaged electrical cords must be used, and cords may not be run into a building.
  • Electrical cords may not be placed on sidewalks or walking areas where they can create tripping hazards.
  • The vendor must have ample staff to supervise student use of the inflatable and to monitor/service equipment.
 

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 Severe Weather 

All MCPS schools and facilities must be prepared to respond rapidly to severe weather conditions, such as strong storms, hurricanes, tornados, and earthquakes. Severe weather can occur at any time of the year, sometimes unexpectedly. The peak activity period for tornadoes is March through early July, according to the National Weather Service; however, tornadoes and earthquakes can occur at any time of the year. The Atlantic hurricane season is from June through November, with the peak season from mid-August to late October.

MCPS conducts an "all call" test via the emergency phones on Tuesday mornings. A test message is broadcast on NOAA weather radios on Wednesday mornings between 10:00 a.m. and 12:00 noon, unless postponed by a weather alert. In the event of approaching severe weather, MCPS will make every effort to provide a systemwide notification, and the weather service will broadcast an emergency message via the NOAA weather radio. Occasionally, however, the rapid arrival of a storm does not provide the opportunity to give ample advance notice.

All schools and facilities should:

 
  • Verify their emergency phones and NOAA weather radios are operational and located in areas that are monitored constantly during the school day.
  • Designate severe weather safe zones and install signage.
  • Conduct and evaluate weather-related emergency drills to ensure preparedness. At least one severe weather drill and one drop, cover, and hold drill (simulating an earthquake) must be conducted each school year by all schools and facilities.
  • When information of severe weather is received, remain alert to worsening conditions by monitoring local television or radio stations in order to observe the path of severe weather and take appropriate protective measures.
  • Consider activating the on-site emergency team (OSET) to assist in implementing a Severe Weather Shelter status when severe weather is expected.
 

Information about safety measures for hurricanes, tornadoes, and earthquakes is provided below.

If you have questions or concerns, please contact the Department of School Safety and Security at 301-279-3066 or Mr. Peter Park, Team Leader, Systemwide Safety Programs, Department of Facilities Management, at 240-314-1070 or via e-mail.

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 Aerial Work Platforms (Lifts, Scaffolds) 

MCPS must comply with OSHA/MOSH regulations and American National Standards Institute (ANSI) standards related to aerial work platforms. Several schools have vertical mast lifts (such as Genie lifts) that are used to perform various building services functions, such as changing light bulbs in gymnasiums and auditoriums. Maintenance and materials management personnel use various types of aerial work platforms, including lifts that require specialized training and equipment (such as fall protection training and body harnesses/lanyards for boom and vehicle-mounted lifts). Requirements for aerial work platforms include:

 
  • Only employees with documented training are permitted to operate aerial work platforms.
  • All aerial work platforms must be inspected annually by an MCPS-approved vendor (United Rentals).
  • Records of employee training and inspections must be maintained by the school.
  • Schools may only acquire aerial work platforms from an MCPS-approved vendor (United Rentals).
  • Schools may only acquire electric vertical mast-type lifts (30 feet maximum height).
  • Schools may not acquire boom or articulated lifts, scissor lifts, vehicle-mounted lifts, trailer-mounted lifts, material lifts, scaffolds, or boom or jib extensions.
  • Schools may not acquire multi-person, drive-able, or self-propelled aerial work platforms.
  • Aerial work platforms must be equipped and operated with MOSH-compliant guardrails and toeboards at all times.
  • Any aerial work platform believed to be damaged or defective may not be used until inspected, repaired (if necessary), and approved for use by an MCPS-approved vendor.
  • Aerial work platforms must be inspected at the start of each shift during which they will be used and the inspections must be recorded using the Manlift Pre-Shift Inspection Checklist below.

  •  Manlift Pre-Shift Inspection Checklist

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 Drones, Model Aircraft (UAS) 

Recreational operation of unmanned aircraft systems (UAS), including model aircraft and drones, is not permitted at MCPS facilities. Additionally, Maryland Public Secondary Schools Athletic Association (MPSSAA) rules prohibit UAS operation in airspace over host school grounds or facilities conducting MPSSAA events.

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 Lifting and Transferring Students 

Some students have physical conditions that affect their ability to move themselves and they need to be lifted into and out of adaptive equipment by school staff. Injuries to students and staff can occur if proper lifting procedures are not used. The presentation below provides information about safe and efficient methods for lifting and transferring students. The presentation may be used in conjunction with required hands-on training for employees required to lift or transfer students.

    

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