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4/1/05
The Lawson upgrade has been
successfully completed. The PACS attendance screens are
available this morning, Friday, April 1, 2005 for
posting and/or releasing of attendance screens for the
pay period 3/19-4/1/2005. The attendance for this pay
period will be collected on Tuesday, April 5, 2005 at
4:00pm. This is a change from the normal scheduled
timeframe for attendance collection. When
you access Lawson at the log-in screen you will need to
perform the following step in order to access the PACS
attendance.
Change your Product line to HRIS
when you sign in. If HRIS already appears next to
product line, then you can leave as is. If
you have any problems or concerning accessing the system
please contact the Help Desk at (301) 517-5800.
3/23/05
The substitute teacher bonus for the first semester
of FY2005 will be paid on Friday,
April 1, 2005. Substitute teachers, staff
development substitutes, and long term substitute
teachers who have worked a minimum of 315 hours of
substitute teacher time are entitled to the $400 bonus.
Substitute teachers in the following programs are not
entitled to the bonus: ProMAT (Master of Arts in
Teaching), Teacher 2000, UMPC1 (University of Maryland,
College Park Master's Certificate Program) and ProSEM
(Special Education Master of Science).
If an employee did not receive the bonus and questions
the number of hours they worked, please have them send a
request in writing to the Employee and Retiree
Service Center, Payroll Unit, 7361 Calhoun Place, Suite
190, Rockville, MD 20855.
3/18/05
The Lawson/HRIS Upgrade will begin at the end
of the payroll process for the pay period of March 5th
and March 18, 2005. We are posting the following
information as dates you will need to be aware of in the
next several weeks.
- PACS attendance for pay period March 5-March 18,
2005 will be collected on
Monday, March 21, 2005 at 4:00pm.
- Upgrading the HRIS system is a multi-day process.
The HRIS system will not be available for time and
attendance entry from Friday, March 25 through
Thursday, March 31. Attendance posting for the pay
period ending April 1, 2005 will be available on
Wednesday, March 23 and Thursday, March 24, 2005,
and again from Friday,
April 1 through Tuesday, April 5, 2005. The
attendance collection deadline for this
pay period has been extended until 4:00pm on
Tuesday, April 5, 2005.
As was mentioned in the Timekeeper
Information meeting effective Friday,
April 1, 2005 you will have access to the upgraded
system. As a result of the upgrade the name of the
upgraded system will change from PHRIS to HRIS. When
you sign-in for the first time on April 1, 2005, you
may already see the PRODUCT LINE on the Lawson
log-on screen showing HRIS and do not need to make
any changes; however, if the PRODUCT LINE still
shows as PHRIS you will need to change it to HRIS.
All paychecks and advices will be mailed
to the home address we have on the Human Resource
database for payday April 1, 2005.
If you have any questions please contact the Employee
and Retiree Service Center at
(301) 517-8100.
2/2/05
The email regarding the reporting of DEC
was posted to address a question relating to whether
Building Service Workers have to fill out the overtime
authorization form to receive the one hour of DEC.
They do not have to fill out the form.
The one hour of DEC is not exclusive to Building Service
Workers.
The hour
also includes 9-, 10- and 12-month school-based
Supporting Services employees who are required to report
on time and their normal
start time is prior to the delayed opening time or
their end
time is after the early closing. They must report to
work at their normal scheduled time and work their
entire shift.
12/28/04
The Division of School Plant
Operations and the Employee and Retiree Service Center
are receiving phone calls from timekeepers, business
managers and employees regarding the attendance
reporting procedures for Christmas Day, Saturday,
December 25, 2004 and New Year’s Day, Saturday,
January 1, 2005.
Under the Supplement To The
Agreement Between SEIU Local 500 and the Board of
Education of Montgomery County, Article 9, Holiday Pay,
paragraph 1: “A
unit member required to work on an official Board of
Education holiday (and/or Christmas and New Year’s Day
when such falls on a weekend) shall be paid one and
one-half (1 ½) times the basic hourly straight rate for
each hour worked in addition to the holiday pay to which
he/she is entitled.”
Paragraph 2: “ “Official Board of Education
holiday” refers to those holidays designated by the
Board of Education of Montgomery County.
The designation of a day as a holiday under State
stature shall not be relevant for determining pay under
this Article.”
Procedures for Reporting
Attendance:
- The
official Board of Education holidays are Friday,
December 24, 2004 and Friday, December 31, 2004.
2.
Employees who are NOT normally scheduled to
work on Saturday and/or Sunday (normal work days are
Monday through Friday) should be reported
following the normal attendance reporting rules.
- Employees
who are scheduled to work normally on Saturday
and/or Sunday (Building Service Workers-ICB) should
be reported as regular hours worked up to 8.0 hours
and any hours over and above 8 should be reported as
over time, regular rate (OTR).
The Division of School Plant Operations will
supply to the Employee and Retiree Service Center a
listing of these employees who worked on December
25, 2004 and/or January 1, 2005.
The Employee and Retiree Service Center staff
will calculate the additional ½ time rate of pay
due to those employees and adjust their paycheck as
necessary.
4. Employees who
are scheduled to work normally on Saturday and/or
Sunday (Building Service Workers-ICB) and do not
report to work should be reported using the approved
type of leave for the normal scheduled daily hours.
5.
The above procedures also apply to staff from the
Division of Safety and Security (Security patrollers/,
monitors if overtime eligible).
The Division of Safety and Security will forward
the listing to the Employee and Retiree Service Center
for the calculation of the additional ½ time rate of
pay that will be due to those employees.
6.
All other attendance procedures should be
followed as normal.
10/28/04
The SEIU Lump Sum Payment will be paid on October 29,
2004 to all eligible supporting services employees who
will have completed 22 years or more service by June 30,
2005.
The payment will be separate from your normal
paycheck/advice. Direct deposit will operate as normal.
Employees who have a portion of their normal
paycheck/advice disbursed to the credit union, will also
have this disbursement from their SEIU Lump Sum Payment,
if the disbursement amount is $100 or less. Employees
who have requested additional taxes be withheld from
their normal paychecks will also have additional taxes
withheld from their Lump Sum payment.
Please submit questions concerning eligibility, in
writing to the Employee and Retiree Service Center (ERSC),
7361 Calhoun Place, Suite 190, Rockville, MD 20855 or by
email to:
ERSC@mcpsmd.org. Please indicate in the Subject
Line: SEIU Lump Sum Payment.
8/27/04
The following information is in regards to
the posting of attendance for the additional day of pay
for Elementary Team Leaders.
Each staff member that has been assigned as an
Elementary Team Leader at their location will be given
one day (8 hours) of summer supplemental employment
(SSE). These hours are to be reported just as you would
normally report hours for any other SSE assignment.
Please remember that the hours should not be reported
until after the staff member has worked by the
hours.
The assignment activity code is as follows: S0935-
Elementary Team Leader
Please contact the Employee and Retiree Service
Center if you have any questions and/or encounter any
difficulties in the reporting of these hours.
7/2/04
Information regarding the new
pay codes used when reporting employees who are on short- term
Child Care Leave (up to 60 days) is now available. If you have any
questions regarding the use of the new pay codes,
please contact Mr.
Gary Levine, Director, Employee Services
Administration.
5/18/04
Please take
the time to view an informational Power Point presentation entitled:
"The
School's Role in Payroll Processes" (159K)
5/10/04
Please review questions
and answers that were addressed at the May 10,
2004 Administrative Secretary/Payroll meeting. If
you have additional questions, please e-mail Jackie
Klein, ERSC Payroll Supervisor.
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