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EMPLOYEE
AND RETIREE SERVICE CENTER > TIMEKEEPER
INFORMATION
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There is a conference folder for timekeepers on
Outlook. This conference folder provides timekeepers
with timely and relevant information, including
deadlines and directions for posting time and
attendance.
In addition to the conference folder, please
review Payday Schedules, notes to schedules, special
information bulletins, ePaystub, and timekeeper
manuals for up-to-date information.
Log
on to Outlook
Select
Public Folder
Click on Conference Folder
Select
Departments Folder
Click
on the Payroll/Timekeeper Folder
Timekeepers
will know when the ERSC Payroll Process Unit has posted
messages. Messages will be
posted frequently!
Please be sure to verify that employees on your
Short-Term Substitute PACS attendance screens truly
worked the hours and days showing. On occasion, the sub
system loads the subs' attendance but the hours or
locations are not what that sub actually worked.
(Example: An art teacher who works at two
different high schools, Seneca Valley and Richard
Montgomery. Seneca Valley is listed as their first
school so the system considers it their primary school.
Any time the teacher requests a sub through the Call-in
system for their position at Richard Montgomery, the
system automatically loads the sub time to Seneca Valley
because the system only recognizes the first location
listed in the system. Therefore, it is up to the Seneca
Valley timekeeper to delete the hours at their school
for the art teacher and Richard Montgomery HS would need
to manually post it to their short-term substitute
screen.)
2. Short-term, long-term and staff development
substitutes can only work up to 7 hours a day.
3.5 hours would constitute a half day.
3. Verifying hours and days worked on the PACS
attendance screens will help to eliminate the following:
A substitute being paid at the wrong location, for
the wrong number of hours or on the wrong dates
Phone calls each pay period from ERSC/Payroll
requests to delete or reduce hours on your
attendance screens.
A substitute not receiving payment for all of
their hours or being overpaid.
The need for PACS VOUCHER CORRECTIONS.
4. The Temporary Part-Time (TPT), Summer Supplemental
Employment (SSE) and Extracurricular 1 (EC1) screens
allow you the option of posting hours for a prior pay
period if an employee is missing hours. Please DO NOT
send voucher corrections in for payroll when you
need to pay them hours.
5. Voucher corrections for Item #4 should only be sent
in to Payroll if you are removing hours that have
already been posted and paid.
We highly recommended each location train someone
else as a back-up for the primary
timekeeper.
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