Tax Information for Employees
PAYROLL INFORMATION FOR 2016 INCOME TAX RETURNS: PRINTABLE FORMAT (PDF) Click on this link to download an Adobe PDF of the information featured on this page. You will need Adobe Reader to download and print this page.
About Your 2016 W-2
Six Things to Know About Your W-2 and Tax Withholding (PDF)
Wage and Tax Statement (W-2 Form) Distribution
The calendar year 2016 W-2 form will be distributed electronically and via Pony in January 2017. Those employees who authorized web delivery of their tax forms can expect to access their W-2s sooner than those who opt to receive a hard copy.
The form should be checked for accuracy. Name, address or social security number changes should be submitted on MCPS Form 445-1 to the Employee and Retiree Service Center (ERSC). An incorrect name spelling or address does not invalidate the W-2 form.
A separate W-2 will be issued to employees who had state income taxes withheld from more than two states. Tax-sheltered annuity deductions are excluded from gross wages for Maryland, Virginia, West Virginia, and the District of Columbia, but not for Pennsylvania.
Duplicate W-2 Forms
If you have not received your W-2, or have misplaced your W-2, you may download and print a copy via the Employee Self-Service (ESS) web page. Review disclosure statement and detailed instructions for obtaining a duplicate W-2 online.
Worker's Compensation Payments
Worker's compensation payments are not considered wages and are not included on the W-2 form. The W-2 has been adjusted to exclude worker's compensation payments and the refunded taxes.
About Your 2016 1095-C
The Patient Protection and Affordable Care Act (ACA) requires employers to send Form 1095-C to certain employees. If you are an MCPS employee who worked an average of 30 or more hours per week and/or was enrolled in an MCPS-provided medical insurance plan at any time during 2016, you will receive Form 1095-C by March 2, 2017.
If you receive a 1095-C, it will contain important information about your health care coverage in 2016. The form serves as proof of insurance for the Internal Revenue Service (IRS). Although you may choose to submit your 1095-C to the Internal Revenue Service (IRS) with your 2016 income tax return, you are not required to. Therefore, should you submit your tax return prior to receiving your 1095-C, you will NOT need to amend your tax return to include it. MCPS will submit the information from your 1095-C to the IRS.
As with your W-2, be sure to check your 1095-C for accuracy.
Duplicate 1095-C Forms
If you have not received your 1095-C by March 2, 2017, or have misplaced your 1095-C, you may download and print a copy via the Employee Self-Service (ESS) web page. Review detailed instructions for obtaining a duplicate 1095-C online.
Additional Details to Assist You in Filing Your 2016 Taxes
Explanation of Wage and Tax Boxes on W-2—Detailed information regarding the wage and tax boxes on the W-2 form
Form 1095-C—A blank 1095-C form to familiarize you with its content
Form 1095-C Decoder—An interactive 1095-C that explains what the codes used on the form mean
Form 1095-C: Frequently Asked Questions and Answers—Answers to common questions about Form 1095-C
Health care tax tips and more—Detailed information about the Affordable Care Act tax provisions
Additional Information—More about deductions, expenses, and other helpful tax information, including information about association dues, independent activity fund, and the earned income tax credit
IRS Filing Your Taxes web page—A helpful resource when preparing to file income taxes
IRS Free File—Prepare and file your federal income tax return for free using tax-preparation-and-filing software
IRS Refund Status online form—An online tool to find out the status of your federal tax refund
Refund status online forms for other jurisdictions—Online tools to find out the status of your state tax refund
Helpful Contacts and Free Information
FEDERAL INCOME TAX—Forms only/walk-in questions
Internal Revenue Service
6010 Executive Blvd, Ste 100 Rm 103
Rockville, Maryland 20852
Telephone: 1-800-829-1040 (Tax Information)
Current Tax Tips
315 North Washington Street
Rockville, Maryland 20850
10230 New Hampshire Avenue
Silver Spring, Maryland 20903
Maryland State Teacher Retirement/Pension System
120 East Baltimore Street, 14th floor
Baltimore, Maryland 21202-6700
Telephone:1-800-492-5909 or 1-410-625-5555
MCPS Employee and Retiree Service Center
45 West Gude Drive, Suite 1200
Rockville, Maryland 20850
MARYLAND INCOME TAX
Income Tax Division
Comptroller of the Treasury
11002 Veirs Mill Road, Suite 408
Wheaton, Maryland 20902-2574
D.C. INCOME TAX
Government of District of Columbia
Office of Tax and Revenue
1101 4th Street, SW., Suite 270 West
Washington, D.C. 20024
WEST VIRGINIA INCOME TAX
West Virginia State Tax Department
Taxpayer Services Division
1206 Quarrier Street
Charleston, West Virginia 25337-3784
Telephone: 1-304-558-3333 or
VIRGINIA INCOME TAX
State of Virginia
Virginia Department of Taxation
P.O. Box 1115
Richmond, VA 23218-1115
PENNSYLVANIA INCOME TAX
Pennsylvania Department of Revenue
Harrisburg, PA 17128-0504
Taxpayers with special hearing and speaking needs may call 1-800-447-3020 (TT only).
Telephone: 703-222-8234, #7 for Inc. Tax
Falls Church City
Telephone: 703-777-0260, #4 for Inc. Tax
Manassas Park City
Prince William County