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NEW! Starting July 23, 2007 all requests for Tuition Reimbursement for courses ending July 1st or later will be made using PDO. Staff will be able to submit requests for reimbursement and track the progress of the request using the new online form found on the Tuition Reimbursement tab. Submission procedures can be found below.
For detailed directions on submitting Tuition Reimbursement requests using PDO refer to the Tuition Reimbursement section on the PDO Help page.
1.
REIMBURSEMENT
POLICY:
a.
A maximum of nine
(9) credits will be reimbursed per fiscal year (July 1 through June 30). Any
courses starting prior to June 30 and ending after July 1 count toward the
new fiscal year’s tuition reimbursement allotment. The nine (9) credits may
be taken together in one semester or in any semester within the fiscal year.
These credit limitations apply to graduate and undergraduate level courses,
Continuing Education Units (CEUs) and Continuing Professional Development
(CPD) courses or a combination of these course types not currently offered by
the MCPS.
b.
Reimbursement will
be made equivalent to one-half (1⁄2) the current cost of graduate and
undergraduate in-state tuition for the University of Maryland at College
Park.
c.
Reimbursement will
not be made for the cost of registration, books, materials, and/or lab fees.
d.
Reimbursement shall
be for courses that will enable unit members to continue their professional
development and to maintain or increase their skills as education
professionals in their employment with Montgomery County Public Schools.
e.
Both graduate and
undergraduate courses could be eligible for reimbursement for all employee
groups. Courses would continue to be approved for reimbursement based
upon the established teacher tuition guidelines. Undergraduate courses
will be reimbursed at the undergraduate rate. Note:
Undergraduate courses do not count towards salary advancement.
f.
Tuition
reimbursement should be provided at the end of the course and upon receipt of
the course grades and confirmation of tuition paid. Reimbursement would
be charged to the program in which unit the person was working at the
beginning of the course. For purposes of fiscal year limits on
reimbursement, a course is counted in the fiscal year in which the coursework
is completed.
g.
Courses receiving a
“Pass” taken on a “Pass/Fail” basis will now receive tuition reimbursement.
h.
Employees will
not be reimbursed for courses or
training if such
courses are also offered by MCPS and are available in the same semester to the
employees in that unit. Exceptions will be
made for credits that are needed as part of a degree, certificate, or
professional development program in which the employee is enrolled if the
MCPS course would not be counted and the credits would otherwise be
reimbursable. Exceptions may also be made if MCPS courses are full and
unavailable.
2.
COURSEWORK:
a.
Courses must be
from a regionally accredited college or university.
b.
CEU or CPD
experiences must have been approved through a state accrediting agency such
as Maryland State Department of Education or an accrediting CEU provider.
c.
Participant must
receive at least a "B" in a graduate course or a "C" in
an undergraduate course to receive reimbursement. Audited courses are not
reimbursable.
3.
SUBMISSION PROCEDURES:
a.
Log onto PDO at http://pdo.mcpsmd.org.
b.
Click on the Tuition
Reimbursement tab.
c.
Click on the New
Request button.
d.
Select Teacher using the pull
down menu.
e.
Complete the form
with your course information (complete a new form for each course).
f.
Submit the form by
selecting the Save and Submit button.
g.
Print the form and mail or pony to URSC/OOD with the receipt of payment and documentation of your grade.
NOTE: No requests will be processed without proof of payment
and documentation of grade.
h.
You can monitor
your request status from the Tuition Reimbursement tab in PDO.
i.
All documentation
for payment must be submitted to the Office of Organizational Development within
60 days of course completion.
j.
Documentation for
payment includes:
a.
Photocopy of
official grade slip or transcript.
b.
Proof of payment
showing the full amount of tuition paid. Auditors prefer original
documents. One of the following will be accepted:
§
A stamped and/or signed official
university receipt.
§
Canceled check (front and back).
§
Credit card statement showing your
name.
4.
Reimbursement for
PRAXIS II Tests
MCPS teachers who are planning to take a PRAXIS II content
area exam to become highly qualified in a content area can apply for
reimbursement via the teacher tuition reimbursement program.
To receive reimbursement for taking a PRAXIS II content exam,
submit Form 440-13 along with proof of payment and a copy of your PRAXIS II score(s)
to Teacher Tuition Reimbursement, Office of Organizational Development,
Upcounty Regional Services Center. Only passing scores will be
reimbursed.
Those applying for PRAXIS II reimbursement will be reimbursed
up to the current cost of tuition reimbursement (50% of the current cost of
the University of Maryland’s graduate credit).
Reimbursement of one PRAXIS II content area exam by MCPS will count against your tuition reimbursement of nine
credits per fiscal year.
QUESTIONS:
a. Questions regarding
courses can be made on PDO via the Inquiry tab. Other questions about
tuition reimbursement may be directed to the Teacher Tuition Reimbursement
Specialist in the Office of Organizational Development, 301-601-4899.
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