What is an MA272? What should I do when I
receive one in the mail?
What is a Process Level?
How do I read the MA272?
What is the difference between a budgeted position and an authorized position?
What is a negative variance? What does it mean?
If I have a positive variance, does that mean I have a vacancy?
Is the information on the MA272 current?
Who do I contact if I think that there is an error on my MA272?
Who is my staffing specialist?
An MA272 is a report listing, by process level, all Budgeted and
Authorized positions as well as the employees assigned to those positions. When you receive an MA272 report in the mail each month you should
review the report and, if you are a school, compare it to your grid sheet. Review both your Budgeted and Authorized positions, as well as the employees
assigned to those positions, for accuracy. Contact your staffing specialist if you have any questions about employee
assignments, and your budget specialist if you have questions about your budgeted or authorized FTEs. (Full time Equivalent: Denotes the number of
hours worked weekly divided by 40. For example, and employee who works 35 hours is a .75 FTE)
A Process Level is a five digit number which identifies the School or Office location in the Human Resources Information System (HRIS). The first two digits of the process level indicate the organizational level and the last three are the location or school number. The process level is listed on your MA272 in the upper left corner.
For all positions contained in the operating budget, a Budgeted FTE exists in HRIS. In most instances, a position is Authorized
as Budgeted, and there is no difference between the two.
A negative variance appears on an MA272 with a "–" (negative symbol) after the number in the Emp FTE column
(e.g. 1.0– indicates a 1.0 negative variance). A negative variance indicates that there are more employees assigned to a position
than are authorized. It sometimes means that one or more or the employees are in the incorrect position (particularly when there is another position
with the same job code that shows a positive variance).
It might. If you have no negative variances and all of your employees are reflected on your MA272 report, then
you might have a vacant position. However, if you have any long term substitutes, a positive variance on a position may be misleading since it may
be "filled" with a long term substitute.
The date on which the MA272 was run is listed in the upper left corner above the process level. It contains information
that has been processed in HRIS through the date identified as "Current Resources: Budget as of MM/DD/YY."
If you believe that there is an error with either your Budgeted or Authorized FTE then you should contact your budget specialist.
If you believe that there is an error in the employee information that is appearing you should contact your staffing specialist.
| Find your staffing specialist for 2005-2006 (71K PDF).
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