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For the Office of the Chief Technology Officer, what is the difference between FY 2015 actual amount of $6.4 million in contractual services (Category 2) and the FY 2017 request amount of $6.7 million?

Question#: 28

ANSWER:

For a comparison of the Office of the Chief Technology Officer’s contractual services between Fiscal Year (FY) 2015 and budgeted for FY 2017, please see the table below:

For a comparison of the Office of the Chief Technology Officer’s contractual services between Fiscal Year (FY) 2015 and budgeted for FY 2017, please see the table below:

UNIT ACCT # DESCRIPTION FY 2015 ACTUAL FY 2017 REQUESTED BUDGET VARIANCE
Office of the Chief Technology Officer (41101) 014 Gartner - research contract mgmt, and advisory services 137,646 142,480 4,834
Recovery Point - MCPS disaster/business continuity site 320,580 320,580 -
Swaggit - media streaming for BOE meetings, etc. 6,600 6,600 -
Annual scanner maintenance 1,395 1,395 -
    Contractual Maintenance Total 466,221 471,055 4,834
Department of Business Information Services (42101) 001 Employee self service HRO, and/or TIMS upgrade requirements 173,482 71,000 (102,482)
Cost for HRIS Required Upgrade 75,000 75,000 -
Implementation of Absence Mgt/LSF in HRIS system 75,000 75,000 -
    Consultants Total 323,482 221,000 (102,482)
Department of Business Information Services (42101) 002 Aztech - Prof Services for doc. management support 67,000 68,400 1,400
Aztech - Cost for required upgrade to v6.10 28,200 28,500 300
MHC - year end support for tax processing (W2/1095) 14,900 14,900 -
Online training and user group support for HRIS 14,497 3,300 (11,197)
    Contractual Services Total 124,597 115,100 (9,497)

Department of Business Information Services (42101) 014 Aztech - Annual software maintenance and support 47,470 48,600 1,130
Subscription to tax rate look up tables 2,650 2,650 -
e-School - Substitute call management system services 32,912 36,047 3,135
Applicant tracking system annual software maintenance 207,000 211,140 4,140
Intellias - software maintenance for payroll automation 10,800 11,457 657
Software maintenance for customized benefits add ons - 21,409 21,409
Legal Edge - case management software license 3,001 4,000 999
Magnitude - financial systems reporting software 12,480 12,480 -
MHC - payroll and tax computation software license 10,882 10,882 -
TNL - professional development and employee self-service 474,000 474,000 -
Infor/Lawson - 3 year software licensing agreement 231,252 215,817 (15,435)
Infor - human resources system self-service modules - 16,016 16,016
BSI Tax Factory - payroll tax calculation and filing system 13,460 13,859 399
Votenet - student member voting system 14,695 20,000 5,305
    Contractual Maintenance Total 1,060,602 1,098,358 37,756

Department of Technology Integration & Support (435/41502) 014 Contracted building services support for training facility 3,900 3,900 -
    Contractual Maintenance Total 3,900 3,900 -

Technology Modernization (42801) 002 Imaging and setting up specialty equipment 5,000 5,000 -
    Contractual Services Total 5,000 5,000 -

Technology Modernization (42801) 014 Maintenance for school technology installation software 5,000 5,000 -
    Contractual Maintenance Total 5,000 5,000 -

Department of Learning Management Systems (44201) 001 K12 Gradebook implementation and support 189,452 263,001 73,549
    Consultants Total 189,452 263,001 73,549

Department of Learning Management Systems (44201) 014 Achievement Series - contractual maintenance and support 368,230 239,030 (129,200)
Connect Ed- contractual agreement emergency notification 311,200 311,200 -
    Contractual Maintenance Total 679,430 550,230 (129,200)

Information and Application Architecture (44501) 001 Staff augmentation for integration and reporting services for online assessment and learning management platform 139,301 170,697 31,396
    Consultants Total 139,301 170,697 31,396

Information and Application Architecture (44501) 002 Discovery Education - subscription services agreement 252,028 265,200 13,172
mClass Reading assessment subscription for primary grades 526,380 559,420 33,040
Naviance - college/career readiness solution for grades 6-12 148,000 185,000 37,000
NWEA - MAP assessment subscriptions grades 3-8 714,211 754,211 40,000
Online technical training subscription service for developers 12,064 12,064 -
Sidus - software license for securing test materials 61,500 - (61,500)
Blackboard - discontinued LMS subscription 43,200 - (43,200)
Maintenance for replaced tape library system 29,483 - (29,483)
    Contractual Services Total 1,786,866 1,775,895 (10,971)

Technology Support (42301) 014 Online technical book subscription service 18,615 3,706 (14,909)
monitoring and reporting system software for routers 3,611 3,711 100
monitoring and reporting system software for servers - 2,336 2,336
Core management software license agreement 75,438 79,606 4,168
    Contractual Maintenance Total 97,664 89,359 (8,305)

Telecommunication (43301) 001 Infrastructure upgrade/support services 15,000 10,500 (4,500)
    Consultants Total 15,000 10,500 (4,500)

Telecommunication (43301) 002 Non-warranty telecommunications repair services 6,000 3,000 (3,000)
    Contractual Services Total 6,000 3,000 (3,000)

Telecommunication (43301) 014 RightFax - annual maintenance agreement 3,194 3,042 (152)
SolarWinds - wide area network monitoring services 2,230 7,250 5,020
AMDEV - maintenance for CESC voicemail 18,750 18,750 -
SmartNet - software maintenance for Cisco equipment 134,111 137,666 3,555
Netflow Analyzer - network monitoring service 1,299 1,299 -
Mitel phone system software support 17,000 22,275 5,275
    Contractual Maintenance Total 176,584 190,282 13,698

Database Administration (44701) 014 Maintenance licensing for district Oracle systems 481,377 510,545 29,168
Application performance monitoring subscription 2,012 1,775 (237)
Database monitoring system licensing 10,616 6,325 (4,291)
Foglight - discontinued monitoring tool 8,443 - (8,443)
    Contractual Maintenance Total 502,448 518,645 16,197

Data Center (44801) 014 Hardware and software maintenance for UNIX servers 153,318 163,175 9,857
License maintenance for large-scale network storage systems 76,116 67,584 (8,532)
Hardware and software maintenance for high speed copiers 119,331 116,699 (2,632)
DataClean - specialized cleaning service for data center 2,780 2,780 -
Maintenance and monitoring service for data center UPS 37,855 43,050 5,195
Hardware maintenance for data center scanners 786 1,110 324
Hardware maintenance contract for sealer/folder 2,050 2,198 148
Printing software maintenance license 19,542 20,222 680
UNIX software interface 343 379 36
    Contractual Maintenance Total 412,121 417,197 5,076

Enterprise Systems Administration (45101) 001 Consulting for Exchange upgrade and FIM migration 51,000 56,160 5,160
    Consultants Total 51,000 56,160 5,160

Enterprise Systems Administration (45101) 014 Intel hardware maintenance support licensing 64,870 71,696 6,826
District software assurance licensing for servers 125,960 326,155 200,195
Microsoft Premier support licensing agreement 125,517 125,464 (53)
BigIP maintenance support licensing 21,688 31,012 9,324
Maintenance license agreement for district backup system - 134,362 134,362
    Contractual Maintenance Total 338,035 688,688 350,654
    Total 6,382,702 6,653,067 270,365
Facilities Renovation 65,000 65,000 -
Total Contractual Services 6,447,702 6,718,067 270,365

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