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How are Assistant Principals (AP) and Assistant School Administrator (ASA) positions allocated to high schools? Why do some schools have an AP where another school has an ASA? What is the cost of changing all ASAs (middle and high) to APs? What is the difference between the AP and ASA?

Question#: 21

ANSWER:

The Superintendent’s FY 2019 Recommended Operating Budget Appendix C, K-12 Budget Staffing Guidelines for assistant principals and assistant school administrator at the high schools reflect the following:

  • Every high school is allocated at least 2.0 Full-time Equivalent (FTE) assistant principal (AP) positions. High schools projected to have more than 1,800 students receive a third AP and high schools with projected enrollment greater than 2,500 receive a fourth AP. Every effort is made not to remove the third AP one year and have to restore it the next year in order to maintain administrative stability.  If a high school has a coordinator, a 1.0 FTE from AP allocation is subtracted. An additional AP is allocated to schools with Free and Reduced-price Meal System rates greater than 35 percent and large student to administrator ratios.  
  • A high school is allocated a 1.0 FTE assistant school administrator (ASA) if (a) the school has a projected enrollment greater than 1,250 without a third AP or a coordinator, (b) the school has projected enrollment greater than 2,000 without a fourth assistant principal or a coordinator, or (c) the school has identified needs.

For FY 2019, the budget includes 13.0 FTE ASA positions for middle schools and 12.0 FTE ASA positions for high schools.  The cost of converting 13.0 FTE ASA positions to AP positions in middle schools is $192,981 (including employee benefits), and the cost of converting the 12.0 FTE ASA positions to APs in high schools is $361,694 (including employee benefits).  The average salary of a high school ASA is higher than a middle school ASA.  The total cost for converting all these ASAs to APs at middle and high schools is $554,675 (including employee benefits).  In addition, there would be the overall cost of leave and pension payouts over time as APs accrue annual leave.  

The ASA is an 11-month administrative position. This means they work 11 months and have one month where they are unpaid.  Under direction of the principal, the ASA works in a team effort with administration and staff. An ASA assists in monitoring student discipline, parent/community outreach, and administering and supervising all student-related school activities. An ASA conducts staff informal and formal observations, but does not evaluate teachers.

The AP is a 12-month administrative position. Under direction of the principal, the AP assists with administering and supervising the total school program and providing educational leadership for students and staff members consistent with the educational goals of the community. Functions of the job include establishing a climate conducive to learning, planning, and coordinating programs, affecting change, and decision making. An AP conducts staff informal and formal observations and does evaluate teachers.  Because they are 12 month employees, APs receive paid annual leave for each year (0-3 years=3 weeks; 4-15 years=4 weeks; 16+ years=5 weeks plus 1 day).

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