April 17, 2002 Meeting

Recording: Arlene Fornace

Maria Limarzi called the meeting to order at 7:35 p.m.
Among the forms circulated, was a note from the Girls’ Lacrosse team thanking the Booster Club for their financial support.

Minutes: for March 13, 2002: Approved as written.

Treasurer's Report: Jim Lipton

• The bank account balances total more than $47,800 at this time. Additional deposits will be made soon. The net inflow since July 1,2001 is $16,107.66. This does not include some concession revenues which have not yet been deposited.

Commissioners' Report: Adeen Postar

• The Baseball and Boys’ Volleyball teams do not have commissioners yet. All commissioners will be reminded to encourage Booster Club membership.
• The Spring Sports Award Banquet is currently being organized.
• The Winter Sports Banquet generally went well although communication still needs to improve.

Concession Update: Maria Limarzi

• Since the last meeting, there have been 5 openings including the Woodward Relays. Approximately $4,000 was taken in at the Relays.
• Recommendations for future Woodward Relays: Borrowing a third grill from the school was very helpful and should be done next year. Additional volunteers and food should be available at the end of the day to accommodate the runners.
• Powder Puff Game on 4/19/02: The concession stand will be open. Although the Junior and Senior classes have expressed an interest in working at the stand to earn money, no one has contacted the Booster Club.

Membership Report: Mary Ruttkay

• There have been four new members since the last meeting. A thank you note to the Booster Club members will be published in the next Big Train; a list of all members will be included.

Principal's Report: Kevin Maxwell

• Powder Puff Game: The SGA (Student Senate) asked the administration if the Powder Puff game could be held once again. The goal is to have it become part of the Fall activities again and the administration agreed to allow the game to be played this Friday, April 19, 2002 as a trial. A decision regarding future years will depend on the student performance/outcome of this game. The students have met with Kevin Maxwell, Carol Goddard and Greg Dunston and they have developed a Players’ Code of Conduct along with the game rules. Several Assistant Principals, coaches and security personnel will be in attendance to help supervise the event.
• Music Awards: The instrumental and vocal music groups attended a national competition in Virginia where they received Superior ratings and were awarded many trophies.
• Construction: The roofing has been done on the Art Suite and Kitchen; concrete has been poured for portions of the Music Suite, most windows have been installed in the addition, painting is being done in the addition, and furniture is being ordered. In general, the construction is well ahead of schedule.

Athletic Director's Report: Sue Amos

• Pictures: The whereabouts of the Wrestling team picture is being investigated. Spring sports pictures have been taken with the exception of the Varsity Tennis team.
• Sportsmanship: There have been some problems with the fans/spectators recently and the athletic department is addressing the issue. This program will be ongoing.
• MCPS: The County is now keeping track of how many coaches and students receive red cards during sports events. The county is also collecting data from the schools about how many students have received sports related scholarships from colleges and how many are playing in college. A report will be forthcoming.

Old Business:

• Parent/Athlete Feedback Forms: Mr. Maxwell reported that a meeting had been held, the questions have been narrowed down and the form will be ready for final approval soon.

New Business:

• WJ 10K Race: Tricia Skelly:
• A list of places where race volunteers are needed will be ready very soon.
• Sports Teams: Andy Carlstrom reported that all Football team members are expected to run the 2-mile race or volunteer at the race. The new soccer coach was informed of the event at a recent meeting.
• Competitions: There will be a competition between the two middle schools, among the 6 feeder elementary schools, and among 4th period classes at WJ. For those unable to participate in the actual race, volunteering at the race counts towards the competition goals. Information will be sent out to the students in the feeder schools next week.
• Food Donations: At the conclusion of the race, Hard Times Café, Outback Steakhouse and Ben and Jerry’s will provide food. Hard Times Café will also cater a lunch for the winner of the WJ 4th period class contest.
• Volunteers will receive hats instead of T-shirts this year.
• Publicity: Brochures will be included in the packets for the Pikes Peek Race. A suggestion to advertise to participants to the Team in Training group and the Aids Walk was made and Tricia will do so. There will be an advertisement in the MC Road Runners newsletter in May.
• May Meeting Date: Carol Thiele will not be available on the regular date so it will have to be changed. Due to various conflicts, a date will be determined later and members will be informed by email.
• Funding Requests:
• Class Gifts: The annual $100 per class gifts were approved. This money will be disbursed as soon as possible.
• Softball: The school has paid $335 to supply the Softball team with new bats and Mr. Maxwell requested partial or full reimbursement. A motion was made and passed to fund the full request for $335.
• Trainer Supplies: Patrick Frost and Sue Amos
  • A list of items, which will help outfit the Training Room and which will remain in the training room was provided. The total cost of these items is $370.25. A motion was made and passed to fund the purchase of these items.
  • The Booster Club would like to express their sincere appreciation to Patrick Frost for all that he has done for the school. He has gone above and beyond his duties and has attended and helped at an enormous number of sports events this year.
• Woodward Pins: Maria Limarzi
  • Mr. Dunston has requested $250 to defray the cost of the 30th Year Commemorative Pins for the Woodward Relays. A motion was made and approved to fund this request.
• Weight Room: Andy Carlstrom and Kevin Maxwell
  • Following a good amount of discussion between the staff and administration, a proposal has been made to upgrade the weight room equipment. The current equipment is broken, old, rusty and/or unsafe. The weight room is available to all students after school. In addition, every WJ student has a 3-week session in the weight room during the general PE course, there are specialty classes held in the facility and members of the various sports teams use the equipment during training.
  • A request was made for the Booster Club to fund either a portion or all of the desired equipment purchases. The anticipated total cost is $26,300.
  • Following a lengthy discussion about school needs and the fact that all students will benefit from the equipment, a motion was made and passed to fund $14,500 of the equipment purchase. Additional discussion was held and a second motion was made and approved to fund the entire project at a cost of $26,500 rather than funding the partial list of equipment.
  • Andy Carlstrom will order the equipment, attempt to reduce the cost and will have the bills sent directly to the Booster Club. Delivery will occur before the school year ends.
  • Suggestions were made to have the Art students make a sign for the room which states that the Booster Club funded the equipment, to announce the purchase in the next Big Train and to use the information during next year’s membership drive.

The meeting was adjourned at 8:41 p.m. The final meeting will be held May, 2002 at 7:30 p.m. date TBA in the WJ Media Center.